What are the responsibilities and job description for the Administrative Assistant position at J-Berd?
Administrative Assistant - Join Our Growing Team!
J-Berd Companies is experiencing growth and we're looking for a dynamic and organized Administrative Assistant to join our Berd Electric operations team! As a key member of our team, you'll play a vital role in supporting our Assistant Project Managers, Project Managers and Field Operations, ensuring smooth project execution from start to finish. If you thrive in a fast-paced environment and possess excellent communication and organizational skills, we encourage you to apply!
Responsibilities:
• Provide comprehensive administrative support to project managers, assistant project managers, and all company departments including purchasing, accounts payable/receivable, service, design, and field supervisors
• Compile, organize, and maintain project documents including proposals, plans, specifications, correspondence, contracts, permits, shop drawings, and close-out documents
• Serve as a communication liaison to streamline information flow between project management, field operations, and the three companies (BE, JB, and SFS)
• Update and maintain spreadsheets, project lists, logs, and other Microsoft Office documents on an ongoing basis
• Set up projects upon award in ERP; create and maintain job folders
• Create and maintain checklists and spreadsheets tracking key dates and deliverables for each active job
• Contact licensing authorities and obtain permits required for projects
• Cut purchase orders for lighting, gear, fire alarm, and generators as directed
• Compile closeout documents including O&M manuals, as-builts, and warranty information
• Perform project and data archiving: index, scan, and archive completed projects
• Maintain confidentiality regarding project contracts and employee personal data
• Accept new responsibilities as the position and business evolve
Competitive & Complete Benefits Package:
- Health and dental insurance
- Generous retirement plan with Employer Match
- Paid time off
- Continuing education
- Short term disability insurance
- Accident insurance
- Life insurance
Work Schedule:Monday- Thursday 7:00am-5:00pm and Fridays 8:00am-noon
EOE