What are the responsibilities and job description for the Project Coordinator position at ITG Communications, LLC?
Job Description
This position provides administrative support to team operations and projects and is essential for handling the detailed, day-to-day tasks that keep a project moving forward. They act as a central point of contact for project-related information, ensuring that all participants are kept updated on progress, challenges, and key deliverables. Their administrative and organizational support helps to maintain the project's structure, efficiency, and adherence to the defined scope, budget, and timeline.
Responsibilities
ITG is an equal employment opportunity employer. ITG’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. ITG also prohibits harassment of applicants or employees based on any of these protected categories. It is also ITG’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
This position provides administrative support to team operations and projects and is essential for handling the detailed, day-to-day tasks that keep a project moving forward. They act as a central point of contact for project-related information, ensuring that all participants are kept updated on progress, challenges, and key deliverables. Their administrative and organizational support helps to maintain the project's structure, efficiency, and adherence to the defined scope, budget, and timeline.
Responsibilities
- Leads development of processes and procedures to improve efficiencies.
- Interacts with HR, IT, Operations, Accounting, and Safety to develop new platforms and operational improvements.
- Tracks and drives local performance metrics and project management using software, particularly Quickbase, and other tools that may be developed
- Organizes, updates and maintains requirement documentation per current format standards including post implementation clean-up work.
- Accountable for project reporting to ensure all information is collected and organized in a consistent manner while providing an accurate and up-to-date view of the project status.
- Accountable for following up on action items, tracking issues logs, documenting meeting minutes, etc. Organizes tasks efficiently to meet deliverables on time; notifies management when schedules cannot be met; recommends and implements alternatives/options to minimize delay.
- Establishes cooperative, productive working relationships with functional business areas resources and IT in order to resolve issues and keep the project moving.
- Conducts information searches, compiles data, and monitors and reports results as needed.
- Identifies and resolves issues that jeopardize project success.
- Assists in the gathering of and completion of project close-out packages.
- Tracks and reports time for market team as well as for payroll purposes. Utilizes Sage SSO and SM systems as well as other tools that may be developed.
- Strong written and oral communication skills
- Strong planning, organizing and time management skills relevant to a construction environment.
- Strong analytical and problem-solving skills relevant to a construction environment.
- Strong knowledge and experience with various Microsoft Office tools such as Access, Excel, Microsoft Word, Microsoft Projects, Power Point, and VisioSite Tracker experience is a plus
- Ability to deal with multiple, concurrent and rapidly changing demands.
- Ability to interact, partner, and influence internal and external customers, as well as various levels of management
ITG is an equal employment opportunity employer. ITG’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. ITG also prohibits harassment of applicants or employees based on any of these protected categories. It is also ITG’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.