Payroll Specialist

Irex Services LLC

Position Title: Payroll Specialist

Reports to: Payroll Manager

FLSA: Exempt

Revision Date: 09/2023

Position Summary:

This position is responsible for preparing and filing state and local payroll tax returns and arranging for payment on a timely basis.

This position is also responsible for the timely administration of hourly payroll and a variety of administrative duties associated with the hourly payroll functions.

Essential Duties and Responsibilities:

Hourly Payroll

• Responsible for processing weekly payroll.
• Ensures proper completion of payrolls, including, printing and distributing checks and transmitting payroll ACH files.
• Administer the time keeping system and train field users on proper use.
• Review payroll calculations to ensure accuracy of wages, taxes, benefits and deductions.
• Process voluntary and involuntary deductions. Transmit files and payments to appropriate agencies.
• Maintain employee payroll files and employee information in the payroll software.
• Responsible for ensuring receipt of correctly completed I-9 and processing in the E-Verify system when required.
• Work with HR to ensure coordination of benefits and deductions.
• Respond to employee requests pertaining to payroll matters, maintaining a professional and positive attitude.
• Maintains multi-union information, including documenting individual union requirements.
• Process weekly certified payrolls, as required.
• Reconciles union remittance payments to the general ledger on a monthly basis.
• Assist in collecting data for union and financial audits.

Payroll Taxes

• Assist in collecting data for workers compensation, union and financial audits.
• Complete payroll tax registrations for withholding and unemployment accounts when employing associates in new states.
• Ensure proper set up and maintain state unemployment rates in JDE for all Companies
• Prepare and submit state and local payroll tax returns and filings to the appropriate agencies including any ACH payments.
• Reconciles all payroll tax accounts to the general ledger
• Reviews payroll tax area code on all jobs and interacts with field to ensure proper tax area set up.
• Advise management of changes in tax laws and needed actions.
• Assist in annual W-2 process and reconciliation.
• Maintains department tax files for all Companies.
• Interacts with Corporate Cost Control regarding unemployment rates and claims.

Skills and Abilities:

• • Excellent skills using MS Word & MS Excel
  • Strong skills using & understanding the flow of transactions within payroll
  • Ability to maintain confidentiality & exercise extreme discretion
  • Excellent problem solving/judgment skills & high level of attention to detail and accuracy
  • Strong organizational, interpersonal and communication skills & the ability to work under pressure required
  • Ability to handle & prioritize multiple tasks and meet all deadlines

Education/Experience:

• • High School Diploma, required
  • Experience in a Payroll Office performing all payroll functions
  • Experience working with Unions nationally, preferred
  • Knowledge of JDE Payroll Systems, a plus
  • Knowledge of Direct Deposit transmittal process, a plus

Travel: Rarely, as needed.

The duties and responsibilities described above are not a comprehensive list. Additional tasks may be assigned to the employee from time to time; the scope of the job may change as necessitated by business demands.