Administrative Coordinator - Logistics Payroll

High Transit LLC assists heavy hauling companies in moving a wide variety of oversize and overweight loads. We provide specialty services for customers in the civil construction, transportation, building construction, manufacturing, Marcellus Shale, and heavy equipment industries. We are seeking a Admin Coordinator- Shipping to support our High Transit/Steel Shipping Group.

The Administrative Coordinator (Shipping Logistics Group) will be responsible for coordinating office activities for the High Steel/ Transit Shipping Group. Including coordination of any clerical/secretarial individuals (part time or full time).  Responsible for shipping area documentation processing, accurate data entry, report generation, payroll of Truck Drivers, and cross-trained as back-up in all office functions as required for an efficient operation of the Shipping Group.

This is a 1st Shift, Monday- Friday position, with an 8AM start time.

Position starts at $21/hour but can increase based on previous relevant work experience.

Essential Job Functions:

• Submitting and maintaining Payroll is a key function
• Set up prevailing wages when needed
• Completing expense reports 
• Process invoices
• Coordinate (part-time or full time individuals) if deemed necessary during peak period to insure accurate data input, or other office duties as required.
• Evaluate current office practices with manual reporting and computer programs to recommend future automated programs to recommend future automated operations.
• Develop data bases to provide required reports for upper management such as:
  • Power Unit Utilization
  • Trailer Utilization
  • Revenue Report (non-job)
  • Daily/Weekly Shipping Results
  • Mileage Report
  • Fine/Charges/Violations
  • Various data to support equipment capital budget justification

• Review with Shipping Manager relevant issues for meeting agendas, minutes and follow up issues
• Coordinate company documentation regarding compliance with applicable DOT regulations including driver’s files and physicals. Responsibilities include ongoing up to date regulation changes and issues affecting transportation.
• Review all weekly time sheets to ensure accuracy, expense reports, uniform ordering, etc.
• Participate in Shipping Group meetings to record outstanding issues and coordinate action plans as required.
• Identify training/self-development needs to fulfill back-up capabilities for all office positions. Back up positions include: full operational understanding of Bill of Lading System, permit operations via outsourcing with permit service and/or internet operations and escort scheduling.
• Coordinate ordering of office supplies, purchase requisitions to ensure efficient usage and availability.

• Responsible for operations of all computer hardware requirements, printers, fax machines, software, etc.
• Evaluate current job file system and other documentation to ensure best possible maintenance of material and storage of potential audits.
• Monitor and initiate “deliver request form” documentation sent to customers. Follow up with customers any outstanding forms not returned.
• Check and assure all documentation sent to invoicing and inspection is 100% accurate based on Bill of Material System.
• Perform special projects as required.
• Assist in the development of the “Equipment Inventory” specification sheets and ongoing maintenance of that system.

Experience, Training and/or Education Required:

• Over five years experience in a fast paced, complex work environment and demonstrated success which has required strong oral and written communication skills.
• A comprehensive understanding of shipping and logistics. DOT experience a plus.
• Must have experience working with confidential information.
• Requires excellent computer skills with solid working knowledge of spreadsheets, databases and the development of reports, charts and graphs. Also requires the ability to act independently and with diplomacy.
• Associates degree or equivalent experience.
• Strong organizational and computer skills
• Experience in Transportation is a bonus.
• Ability to work in a fast paced atmosphere.
• Manufacturing, transporation or relevant industry experience
• Payroll Experience Required. 

Working for The High Companies:

At High Transit co-workers always come first. This belief is as strong today as it was when The High Companies was founded over 90 years ago!

• Excellent benefits including medical, dental and vision available for full-time coworkers. Vacation is offered to regular full-time coworkers and is earned annually on your anniversary date. You may carry over a portion of your hours into the next anniversary year.
• 401(k) Retirement Plan with a company match up to 6%
• Tuition Assistance with 100 percent reimbursement for approved courses and degree programs that are job-related and approved in advance by your supervisor.
• Employee Assistance Program provides professional, confidential assistance for any type of personal issue you or your eligible dependents are experiencing.
• High Family Foundation Scholarship is awarded annually to the children of High co-workers working at least 1,000 hours per year and employed for at least two years. Recipients are awarded $4,000 for each year they are enrolled in a two- or four-year accredited degree program.
• Good Measure Award is presented periodically to an individual or team from each of the High companies who exemplify The High Philosophy and who has gone above and beyond normal job responsibilities to provide "Good Measure."