What are the responsibilities and job description for the Accounts Payable Specialist position at Investment Real Estate, LLC?
The Role:
The Accounts Payable Specialist reports to the Director of Accounting and is responsible for the accurate and timely processing of accounts payable transactions for multiple entities. The position enters and codes invoices, verifies supporting documentation and required approvals, prepares payments, maintains accounts payable records, and researches and resolves invoices, payment, and vendor account discrepancies. The Accounts Payable Specialist works closely with vendors, employees, property personnel, and other stakeholders to provide responsive service and support the company's accounting operations and internal control procedures.
The Business:
IREGC is a vertically integrated real estate platform focused on acquiring, developing, and operating self-storage properties across the Northeast and Mid-Atlantic. We create value through operational excellence, disciplined financial management, strategic capital investment, and professional property operations. Our entrepreneurial, growth-oriented culture values integrity, engagement, hard and smart work, positivity, authenticity, collaboration, and celebrating success.
Essential Duties:
Specific duties and functions of the position include, but are not limited to:
Process accounts payable invoices for multiple entities, including receiving, entering, coding, allocating, and routing invoices for approval.
• Review invoice and payment batches for completeness, accurate coding, duplicate invoices, appropriate supporting documentation, required approvals, and compliance with company policies.
• Prepare checks and initiate approved ACH and online payments; maintain complete payment support and records in accordance with established internal controls.
• Process recurring and special transactions, including utilities, sales tax, loan payments, petty cash reimbursements, and tenant rent refunds, and record payroll and management fee journal entries as assigned.
• Maintain real estate and utility account schedules and tracking spreadsheets, monitor due dates, and follow up on missing or incomplete information.
• Reconcile vendor statements and research and resolve invoice, payment, credit, and account discrepancies in coordination with vendors and internal stakeholders.
• Respond promptly and professionally to vendor and employee inquiries and maintain constructive working relationships.
• Open, scan, route, and electronically file accounts payable mail and email in the appropriate entity records.
• Coordinate with procurement, property managers, and accounting personnel to support efficient purchasing-to-payment processes.
• Prepare recurring accounts payable reports and analyses and assist with period-end activities related to accounts payable.
• Identify and recommend process improvements that strengthen accuracy, efficiency, documentation, and internal controls.
• Perform other duties as assigned.
Experience and Qualifications:
Required Qualifications include:
• At least two years of accounts payable or closely related accounting experience.
• Strong attention to detail, organization, time management, and follow-through.
• Ability to prioritize competing deadlines, process a high volume of transactions accurately, and shift between multiple entities and assignments.
• Ability to research discrepancies, exercise sound judgment, and communicate clearly with vendors and internal stakeholders.
• Proficiency with Microsoft Outlook and Excel and with electronic document and approval tools such as Adobe Acrobat Pro and DocuSign.
• Ability to work independently and collaboratively, adapt to changing processes, and protect confidential financial and vendor information.
• Availability to work additional hours when reasonably necessary to meet critical processing or reporting deadlines.
Preferred Qualifications:
• Experience in a high-volume, multi-entity accounts payable environment.
• Experience with Sage 100, AvidXchange, or comparable accounting and invoice workflow software.
• Experience in real estate, property management, or a similarly decentralized operating environment.
Core Competencies:
Business and financial acumen; Power BI and data-visualization expertise; self-storage and revenue-management knowledge; analytical problem solving; systems thinking; process improvement; data storytelling; customer-service orientation; intellectual curiosity; initiative; accuracy; accountability; adaptability; and cross-functional collaboration.
Physical Requirements:
• Work is primarily performed in a standard indoor office environment.
• The position requires prolonged periods of working at a computer and repetitive hand and wrist motion.
• Occasional stooping, bending, twisting, and reaching may be required to perform job duties.
- • Must be able to lift and carry office materials weighing at least 5 pounds.