Executive Assistant

We are seeking a highly skilled and proactive Executive Assistant to provide comprehensive support to senior DoD executives. This role requires exceptional organizational skills, discretion, and the ability to manage a wide range of administrative and executive support tasks with efficiency and professionalism. The ideal candidate is a strategic thinker who thrives in a fast-paced environment and can anticipate the needs of leadership. ESSENTIAL JOB FUNCTIONS: (not limited to duties as described – performs related duties as requested) Manage complex calendars, including scheduling meetings, appointments, and travel arrangements Serve as the primary point of contact between executives and internal/external stakeholders Prepare and edit correspondence, reports, presentations, and other documents Coordinate logistics for meetings, events, and conference calls, including agendas and minutes Screen and prioritize emails, calls, and requests, handling them independently when appropriate Track deadlines, manage priorities, and ensure timely follow-up on action items Maintain confidentiality of highly sensitive information Conduct research and compile data for reports, proposals, and decision-making Assist with personal tasks and errands as needed to support executive efficiency Liaise with internal departments and external partners to facilitate executive initiatives LEVEL OF SUPERVISION: Must be able to function independently Provide overview and general use training to all organization members and key leaders upon request TRAVELK REQUIRED: 10% EDUCATION & EXPERIENCE: A bachelor's degree is required. Must have exceptional knowledge or understanding in supporting C-Level Executives, preferably in a DoD organization. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), and Adobe Acrobat. Familiarity with Social Media web platforms. Experience using Electronic Task Management System (ETMS2) or similar task management system. KNOWLEDGE & SKILLS: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with tools like Zoom, Slack, or Google Workspace is a plus Customer service experience CLEARANCE: Active Secret Clearance Intrepid Acquisition Holdings, LLC www.intrepidgs.com Intrepid Acquisition Holdings, LLC. (IAH), is a leading provider of global-scale logistics, facilities management, and advanced professional and technical services. IAH provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. As a world-class leader in providing seasoned program management, IAH leverages and integrates its capabilities to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges. Intrepid Acquisition Holdings, LLC. (“IAH” and/or “Company”) and its affiliates, including but not limited to IAP World Services, Inc., Readiness Management Support L.C., JPATS Logistics Services, LLC., and subsidiaries is an EOE, including disability/vets. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. At Intrepid Global Solutions, we lead the way in mission-critical support where others can not or will not. With over 65 years of expertise supporting defense and national security missions, Intrepid Global Solutions excels in contingency operations, air traffic management, logistics, facilities management, information technology, and engineering services. Operating across 110 locations in 27 countries, we are renowned for navigating the most challenging environments. Certified in ISO and NIST standards, we provide reliable, mission-critical solutions to both U.S. and international government agencies, ensuring success in every global mission. Unrivaled Commitment. Global Solutions.