What are the responsibilities and job description for the Office Administrator position at Intralox?
Intralox, L.L.C., a division of Laitram, L.L.C., has a position available for an Office Administrator based in our New Orleans office. This role will support our New Product Development (NPD) engineering team as they create innovative, high‑value solutions for challenging real‑world problems.
Intralox delivers an extensive portfolio of innovative products and services that improve lives and optimize businesses worldwide every day. Our conveyance solutions enhance food safety, power e‑commerce, and solve critical challenges for industries ranging from automotive and industrial manufacturing to consumer goods.
Together, our 3,000 global employees are reliable problem solvers who develop and deliver solutions that have driven our customers’ growth for more than 45 years. We work sustainably and collaboratively to create long‑term value by continuously improving products, services, and processes.
Founded on the principle of doing the right thing—treating customers, employees, and suppliers with honesty, fairness, and respect—Intralox has been consistently recognized for innovation and workplace excellence. We listen objectively, think creatively, and deliver results.
We are seeking an experienced, self‑managed Office Administrator to support daily operations and help keep the department running smoothly. This is an active, hands‑on, in‑person role that requires strong organizational skills, sound judgment, and a positive, professional mindset. The ideal candidate takes pride in contributing to a high‑performance team, communicates with clarity and maturity, and operates with a high degree of trust and self‑management, including reasonable schedule flexibility when needed.
Responsibilities
Administrative & Operational Support
- Provide administrative support to managers and engineering team members.
- Manage calendars, schedule meetings, coordinate availability, and reserve meeting spaces.
- Assist with travel arrangements, itineraries, and related logistics.
- Provide occasional reception support, including greeting and escorting interview candidates.
- Support team productivity by handling administrative tasks and operational coordination.
Purchasing & Expense Administration
- Process departmental purchasing requests and track incoming items.
- Maintain inventory levels for frequently used office and team supplies.
- Coordinate with vendors and ensure accurate and timely expense submissions.
- Support budget awareness by managing supply purchases in a cost-effective manner.
Meeting & Event Coordination
- Prepare meeting rooms to ensure they are clean, organized, and fully functional.
- Coordinate catering orders, deliveries, and meeting setup.
- Assist with department meetings, team events, and recognition activities.
Office & Facilities Coordination
- Maintain organization and cleanliness of shared spaces including kitchens, meeting rooms, and supply areas.
- Conduct regular office walkthroughs and submit facility maintenance requests when necessary.
- Monitor office supply levels and replenish as needed.
Employee Support & Onboarding
- Coordinate workspace setup and arrange IT and security access for new hires.
- Support onboarding and offboarding processes, including equipment coordination.
- Assist with tracking employee milestones such as birthdays and service anniversaries.
Requirements
- High school diploma or equivalent required; associate or bachelor’s degree preferred.
- 2 years of experience in an administrative, office coordination, or similar support role.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Strong organizational and time-management skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with professionalism and discretion.
Preferred Requirements
- Background in office management, hospitality, or customer-facing administrative roles.
- Experience coordinating events, meetings, or travel logistics.
- Familiarity with purchasing processes, expense reporting, or vendor coordination.
EOE/M/F/Vet/Disabled