Office Administrator

The Office Administrator is responsible for ensuring the smooth and efficient day-to-day operations of the office. This role provides administrative support to management and staff, coordinates office procedures, manages records and communications, and maintains a productive work environment. Key responsibilities include handling correspondence, scheduling meetings, managing office supplies, maintaining filing systems, assisting with basic bookkeeping tasks, and serving as a point of contact for internal and external stakeholders. The ideal candidate is highly organized, detail-oriented, proactive, and capable of multitasking in a fast-paced environment while maintaining professionalism and confidentiality.

Educational Requirements:

• High school diploma or equivalent required.
• Associate degree in Office Administration or a related field preferred.

Experience Requirements:

• Minimum of 25 years of administrative or office support experience.

Specialized Knowledge and Skills

Language Skills

• Ability to respond effectively to common inquiries or questions from management, staff, and customers.

Mathematical Skills:

• Basic to intermediate mathematical skills.

Reasoning Ability:

• Ability to identify problems, ask questions, collect information, establish facts, and draw valid conclusions.
• Ability to interpret a variety of technical instructions when applicable.
• Detailoriented, highly organized, and personable.
• Maintains a calm and professional demeanor, even during emergencies.
• Strong relationshipbuilding skills with customers, coworkers, and management.

Computer Skills:

• Proficiency in using computers and relevant software applications necessary to perform job duties.

Specific Duties:

• Direct office activities and functions to ensure efficiency and compliance with company policies.
• Assist clerical and support staff with assigned duties, especially when more advanced or sensitive work is required.
• Manage telephone services, email correspondence, and mail distribution.
• Maintain office supply inventory.
• Maintain records, documentation, and files, including complex or sensitive materials.
• Organize and schedule meetings and events.
• Perform general clerical duties, including preparing documents.
• Serve as a point of contact for internal and external communications.
• Generate and distribute important and confidential documents (memoranda, reports, meeting minutes, and correspondence).
• Maintain organized records both physically and electronically.
• Plan and coordinate various project implementations.
• Maintain clear and concise work papers with attention to accuracy.
• Assist with creating and receiving purchase orders (POs).
• Assist with updating, closing, scanning, and invoicing sales orders and related documents.
• Assist with scheduling and updating deliveries.
• Scan documents into ScanTrack and maintain records.
• Answer incoming office calls as needed.
• Take customer orders when necessary.
• Assist with maintaining cash drawer reports.
• Perform other related duties as assigned.

Benefits:

401(k)

Cell phone reimbursement

Dental insurance

Health insurance

Vision insurance

Paid time off

About GW Murphy Inc

Founded in the early 1970s by Gary Wayne Murphy Sr., a determined Southern entrepreneur, GW Murphy Inc. began as a one-man roofing materials operation. Fueled by hard work, innovation, and an unwavering commitment to quality, that small venture has grown into a respected, multi-state family of businesses proudly serving the Midwest and South. Today, GW Murphy Inc. operates across Indiana, Illinois, Louisiana, Mississippi, and Texas, supplying a comprehensive range of roofing materials for both residential and commercial projects. Our wholesale division supports 2-Step Distribution with an extensive inventory of premium building products, ensuring our customers always have the materials they need to build, repair, and thrive. Grounded in our core values of integrity, accessibility, and service, we remain dedicated to meeting the unique needs of every customer. From our family to yours, we’re proud to carry on a legacy built on faith, innovation, and the relentless pursuit of excellence.