What are the responsibilities and job description for the Administrative Specialist HR/Payroll/Benefits position at International Wholesale Tile, LLC?
Administrative Specialist to the HR / Payroll / Benefits Department
Job Summary:
Projects a favorable image of International Wholesale Tile’s (IWT's) initiatives. Promotes and supports company objectives to reflect a positive recognition of the company's directives.
Maintains a favorable working relationship with all other company employees to foster a cooperative and unified environment conducive to maximizing employee morale, productivity, efficiency, and effectiveness. The HR/Payroll/Benefits Administrative Specialist is responsible for completing a variety of tasks to support the daily operations of the department.
Primary Objective of the Position:
The Administrative Specialist requires a diverse range of skills to excel in their roles. These skills include time management, computer proficiency, attention to detail, communication, organization, adaptability, problem-solving, customer service, multi-tasking and confidentiality.
The Administrative Specialist should have strong organizational skills, excellent communication skills, and proficiency in HR software and tools. Some other skills that may be useful include teamwork, conflict resolution, and research.
Required Skills/Abilities:
- Ability to interact and appropriately respond to different types of people with a high level of professionalism.
- Excellent verbal and written communication skills that are easily identifiable.
- Above average organizational skills and high level of attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical skills, including problem analysis and problem solving.
- Ability to function well in a high-paced and, at times, stressful environment.
- Ability to adapt and take the initiative.
- Ability to communicate and demonstrate professional conduct with people at all levels of the organization and external contacts.
- Excellent listening skills.
- Highly proficient in Microsoft programs including Outlook, Word and Excel.
- Familiarity with database systems and common HR applications would be ideal.
- Keep management promptly and fully informed of all problems or unusual matters of significance.
- A positive attitude is required.
Job Duties Outline:
- Manage and record Time & Attendance.
- Performs other duties and responsibilities as required or requested.
- Onsite work environment only.
Specific Job Duties:
- Become main source for timecard review at least twice a day and run eTOR report for next day
- Enroll employees in biometric time clock
- Meet with new hires on 1st day as part of on-boarding process for time clock expectations
- Issue corrective actions for Time & Attendance violations
- Maintain a log for required insurance policies for Independent Contractors and Sales Territory Managers to track who is out of compliance
- Gather certain reports to assist in preparation for various outside audits
- Assemble New Hire packets
- Ensure smooth communication with employees and timely resolution to their queries
- Update the master phone directory
- Post monthly new hires on HRIS system
- Send Events Coordinator monthly birthday and work anniversary reports.
- Upload new hire photos into HRIS system
- Scan and upload various employee documents to Paycor
- Assist with Personnel file maintenance and filing
- Complete various administrative duties including but not limited to creating and typing various documents and spreadsheets based on the needs of the department.
- Reconciliation of monthly drug screening invoice
- Assist with Verification of Employment requests, wage statement documentation, ACA review, data entry of basic commission details onto spreadsheets and filing of commission statements.
- Assist with FMLA input of hours and tracking of time used towards leave.
- Assistance with Special Projects as assigned.
- Long Term Goal: will be cross trained within the HR/Payroll/Benefits department.
- Performs other duties and responsibilities as required or requested.
Working Conditions:
- All work is performed in a standard office environment with limited exposure to adverse conditions or health and safety risks
- Position requires moderate level of sustained visual attention, moderate manual dexterity on a regular basis with sitting at length
- Work requires the ability to sit for extended periods of time and occasionally lift/carry items up to 25 pounds
Education and Experience:
High school diploma or equivalent. Prior experience in Human Resources, Benefits, and/or Payroll profession is required.
Benefits:
- Paid Time Off
- Health Benefits (Medical, Dental, Vision, Life)
- 401 K with specifically defined company match.
- Bonus potential (not guaranteed)
- Work perks (i.e.: Tickets at Work, Verizon, etc.)
Compensation: Full-time, permanent, non-exempt (hourly) onsite position.
- $20.00 per hour
- Any future increases will be based on achieving communicated performance standards.
Hours:
- Scheduled shift 8:00 am – 4:30 pm
Salary : $20