HQ Finance Manager

Position Summary and Purpose

The HQ Finance Manager is a working manager who works closely with the Director of Finance and responsible for leading and strengthening the day-to-day accounting operations of IOCC Headquarters (HQ) and supporting finance activities across the U.S. This role serves as the operational anchor of the Finance Team, ensuring strong internal controls, accurate financial reporting, and cross-functional coordination.

Responsibilities and Essential Functions

1. Financial Reporting and Accounting Operations: Reviews monthly HQ workpapers, prepares monthly financial statements, supporting schedules, reconciliations, and analysis for IOCC inc.; reviews monthly workpapers and prepares financial statements; oversees monthly and year-end close activities, ensuring timely and accurate journal entries, reconciliations, accruals, allocations, and supporting documentation; responds to audit requests while supporting the preparation of annual audited financial statements; participates in internal reviews; participates in cross-functional projects, process improvement initiatives, and other finance-related activities, as assigned.

2. Program, Grants, and Field Finance Support: Supports programmatic financial operations throughout the project lifecycle, including project code creation, budget review, donor reporting support, and serves as backup for the International Finance Manager reviewing financial submissions from field offices, as needed; participates in monthly net asset reviews.

3. Payroll Oversight: Reviews the monthly and semi-monthly payroll entries, salary allocations, and payroll postings of the Staff Accountant.

4. Supervision: Participates in talent acquisition activities and is responsible for the training, coaching, supervision, and performance evaluation of the Program Accountant, Senior Accountant, and Staff Accountant; provides clear direction, establishes expectations, and ensures accountability across direct reports; manages all supervisory and administrative responsibilities, including regular check-ins, performance management requirements, annual reviews, and related documentation; delivers ongoing performance feedback, supports professional development, and reviews work for accuracy, timeliness, compliance, and overall quality; reviews all entries, reconciliations, coding, allocations and workpapers, related to direct reports; develops and manages cross-training plans, materials, and schedules to support departmental continuity and coverage.

5. Filing and Compliance: Prepares supporting documentation for regulatory filings, including the Form 990; completes the annual tax organizer; reviews draft tax returns for accuracy and completeness; complies and files Federal Donor Financial Reports; administers IOCC ‘s general liability insurances, applications and payments; works closely with CFAO/Director of Finance on related renewals and with Human Resources on updates to the insurance overview summary spreadsheet; manages liability coverage tracking and related documentation; supports special projects as assigned by the Director of Finance.

6. Process Improvement and Efficiency: Assists in continuous improvement efforts across the Finance department by identifying inefficiencies, strengthening workflows, and implementing sustainable process improvements; develops, updates, and maintains Standard Operating Procedures (SOPs), Finance Procedures Manual, accounting policies, and documentation to ensure consistency, training support, and operational continuity; strengthens internal controls and ensures compliance with General Accepted Accounting Principles (GAAP), IOCC’s policies and procedures, donor requirements, and audit standards.

Minimally Required Knowledge, Skills and Abilities

• Relationship Management: Proven skills in leveraging effective working relationships and influencing key stakeholders in support of business goals.

• Financial Budgeting and Accounting: Advanced knowledge of Generally Accepted Accounting Principles (GAAP), federal grant regulations, nonprofit accounting standards, financial reporting practices, reconciliations, and internal control procedures.

• Software Applications: Advanced knowledge of Microsoft Office applications, database, general ledger packages and internet applications, use of queries and excel functions.

• Interpersonal Skills: Must have strong interpersonal skills and ability to work with a diverse team. Possesses excellent team building and management ability. Ability to delegate and prioritize, mentoring staff to do the same. Exceptional leadership skills.

• Organization, Planning and Multi-Tasking: Organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision and accuracy.

• Leadership and Supervision: Proven ability to lead, supervise and coach members of staff in different locations.

• Analysis and Sound Judgement: Advanced analytical and troubleshooting skills. Ability to make sound judgements. Ability to improve processes, promote excellence and demonstrate accuracy and thoroughness.

• Communications: Advanced oral and written communication skills using different forms of media. Ability to translate complex concepts to individuals at all levels.

• Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented and consistently accurate, ability to manage stress effectively in a fast-paced environment and ability to quickly learn new systems, processes and procedures and adapt local practices to global standards.

• Confidentiality: Proven ability to maintain confidentiality on work-related issues.

Minimally Required Education, Experience, and Training

• Bachelor’s degree in Accounting or related field

• Minimum of 5-7 years of progressive accounting experience required

• Minimum of 3-5 years of supervisory or team leadership experience required

• Minimum of 3 years of public accounting experience required

• Experience supporting audits, financial reporting, payroll oversight, and process improvement initiatives strongly preferred

• Strong knowledge of Nonprofit accounting experience preferred

Physical Requirements and Working Environment

• Limited domestic or international travel may be required based on business need

• Standard office environment; primarily sedentary position with extended computer use

• Requires dexterity to operate general office equipment

• Occasional bending, kneeling, and lifting of boxes up to 20 lbs.

• Infrequent evening or weekend work may be required

*Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

*Hybrid schedule of two (2) days working from home and three (3) days in office earned after probationary period.