Accounting Specialist

Position Summary and Purpose:

The Accounting Specialist is primarily responsible for importing cash receipts from Donor Services, posting monthly HQ wire activity, posting field office monthly transfers and related entries. The Accounting Specialist will also work closely with all finance staff to accomplish department objectives.

Responsibilities and Essential Functions:

1. Financial Reporting and Audit Support: Prepares monthly journal entries, reconciliations, work papers, supporting schedules, and financial analysis for IOCC HQ; serves as back up for field offices workpaper review; coordinates assigned components of monthly and year-end close activities, including preparation of accruals, allocations, reconciliations, and proper documentation; completes all assigned tasks related to the annual audit.

2. Cash Receipts and Revenue: Monitors daily all banking activity including non-payroll wire transfers; submits wire or ACH information receipts, stock donations to Donor Services and records activity in cash receipts journal; reviews transactions for restrictions and ensures proper coding and compliance; manages assigned cash receipt and revenue accounting processes; completes monthly reconciliations between donor and financial systems and supports proper recording of restricted and unrestricted donation activity.

3. Donor and Programs Support: Assists with donor financial reporting activities including field cash requests, fund transfers, and related program finance activities, as assigned; participates in net asset meetings and prepares project-related financial analysis and supporting information for review and decision-making; assists the HQ Finance Manager with the annual insurance renewal process, including policy reviews, application preparation, submissions, and related tasks.

4. Foundation Accounting: Records, classifies, and maintains all IOCC Foundation activity into designated accounting system, coordinates assigned Foundation accounting activities, including check preparation and deposits; prepares reconciliations, workpapers, and supporting documentation.

5. Documentation and Compliance: Assists with creation and maintenance of accounting policies, Standard Operating Procedures (SOPs), and finance documentation in the Financial Procedures Manual; maintains organized finance files and supporting documentation in accordance with organizational standards; executes assigned finance projects and process improvement activities and participates in cross-functional initiatives, as assigned.

6. Training: Cross trains with the HQ Finance Manger to prepare financial statements for IOCC, Inc. and Foundation; when needed, provides training and guidance to other Accounting Specialists on assigned accounting processes, procedures, and standards; supports knowledge sharing and cross-training within the department.

Minimally Required Knowledge, Skills and Abilities:

• Software Applications: Advanced knowledge of Microsoft Office applications, database and internet applications; especially proficient in Excel; familiarity with SharePoint also a plus; knowledge of accounting software, preferably Blackbaud Financial Edge.

• Communication: Advanced communication skills (verbal, listening, written); ability to translate complex concepts to individuals at all levels; proven ability to train others and set expectations on specific finance processes.

• Organization, Planning and Multi-tasking: Advanced organizational and planning skills; proven ability to set priorities, meet deadlines and multi-task with minimal supervision; proven ability to coordinate activities.

• Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented and consistently accurate, ability to manage stress effectively in a fast-paced environment, and ability to quickly learn new systems, processes and procedures.

• Technical Skills: Generally Accepted Accounting Principles (GAAP).

• Confidentiality: Proven ability to maintain confidentiality and maintain a high degree of professionalism.

Minimally Required Education, Experience, and Training:

• Bachelor’s degree in Accounting or related field

• 3-5 years of experience in accounting

• Or a combination of education and work experience that yields the minimally required knowledge, skills and abilities required

• Non-profit experience, accounting department experience a plus

Physical Requirements and Working Environment:

• No regular travel for this position

• Standard office environment mostly sedentary; may sit for extended periods of time

• Extensive use of computer; occasional use of telephone

• This position may require some bending and kneeling; no lifting except some boxes up to 20 lbs. • Requires dexterity to operate general office equipment

• Infrequent weekend and evening work may be required

*Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

*Hybrid schedule of two (2) days working from home and three (3) days in office earned after probationary period.