Payroll Administrator

Job title

Payroll Administrator

Reports to

Senior Manager of Human Resources

Job purpose

The Payroll Administrator will oversee and supervise the organization’s payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.

Duties and responsibilities

• Responsible for the preparation and processing of biweekly payroll for over 300 Team Members; reviews and ensures accuracy of approved timesheets, tracks and deducts all garnishments, Chapter 12, tax levies, child support orders, 401K loan deductions along with other miscellaneous payroll deductions
• Responsible for the administration of UKG Pro and UKG Workforce Management electronic timekeeping system
• Ensures compliance with ICI policies as well as all federal, state, and local payroll, wage, and hour laws and best practices
• Responsible for the coordination efforts between payroll, Human Resources, and Accounting to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports)
• Updates payroll records by entering changes in pay, exemptions, insurance coverage, savings deductions, scheduling, and job title and department/division transfers
• Ensures all Team Member changes are entered correctly and made on a timely basis
• Responsible for reviewing changes for proper authorization
• Maintains Team Members’ files confidentially regarding payroll documentation
• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
• Responsible for the tracking and maintenance of Team Members’ attendance records
• Performs quarterly in-depth payroll audits
• Manages all aspects of Team Members’ direct deposits
• Responsible for all aspects of 401K including audits, administration and biweekly submittals
• Resolves and handles questions regarding payroll discrepancies by collecting and analyzing information
• Responds to Team Members’ requests for payroll information
• Analyzes payroll data and practices, applying relevant laws, regulations, and principles
• Prepares and maintains accurate records and reports of payroll transactions
• Facilitate audits by providing records and documentation to auditors
• Identifies and recommends updates to payroll processing software, systems, and procedures
• Performs other duties as assigned
• Proactively addresses and corrects all unsafe behaviors and conditions

Qualifications

Qualifications include:

• Strong experience with UKG payroll software

· Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field required

• 3-5 years of related experience required
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
• Strong organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Proficient with Microsoft Office Suite or related software

Qualifications Continued

• Strong custom service skills
• Ability to be flexible with changing work requirements and expectations
• Navigating through multiple database applications

Working conditions

Requires working in open office with occasional visits to shop floor.

Physical requirements

See Physical Demands Requirements

Quality Authority Level

Low – Fact gathers who report information to those in medium and high authority level

Administrative Exemption

Earns no less than $684 / wk.

Primary performs work directly related to the management or general business operations

Exercises discretion and independent judgment with respect to matters of significance

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Why do you want to leave your current role or why did you leave?
• What salary are you seeking?

Experience:

• UKG Workforce Management: 1 year (Preferred)

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• Georgetown, KY 40324 (Preferred)

Work Location: In person