What are the responsibilities and job description for the Office Manager position at Intermountain Aquatech?
Intermountain Aquatech | Salt Lake Valley, Utah
Intermountain Aquatech is looking for an organized, dependable and experienced Office Manager to oversee some day-to-day administrative operations of our company.
This is a hands-on position with responsibility for accounting tasks, employee administration, vendor management, fleet administration, customer accounts and overall office operations. The ideal candidate is highly organized, detail-oriented, comfortable managing multiple priorities and able to take ownership of responsibilities with minimal supervision.
Key Responsibilities
- Manage AP invoices, payments, and vendor accounts
- Coordinate payroll, employee timekeeping and employee administration
- Assist with HR, employee benefits and onboarding
- Manage banking, deposits and cash handling
- Oversee company accounts, credit cards and insurance
- Monitor vehicle registrations, insurance and related requirements
- Reconcile vendor accounts and resolve discrepancies
- Coordinate aging meetings and related reporting
- Maintain company records, files and administrative documentation
- Manage office supplies, equipment and administrative needs
- Provide direction and support to office staff
- Work closely with company management and accounting personnel
- Identify opportunities to improve office processes and efficiency
- Perform other administrative and operational duties as needed
What We're Looking For
- Previous office management or administrative management experience
- Strong organizational and time-management skills
- Excellent attention to detail
- Ability to manage confidential employee and company information
- Strong communication and customer service skills
- Ability to prioritize multiple responsibilities and meet deadlines
- Proficiency with Microsoft Office and general computer systems
- Experience with accounting/AP systems preferred
- Ability to work independently and take ownership of responsibilities
What We Offer
- Competitive compensation based on experience
- 401(k) retirement plan with company match
- Paid holidays
- Paid vacation
- Health/Life Insurance/Identify fraud protection
- Stable, established company with more than 70 years in the business
- Full-time position
- A professional, team-oriented work environment
About Intermountain Aquatech
Intermountain Aquatech has been serving Utah for more than 70 years, building a strong reputation for quality, reliability and exceptional customer service. We provide swimming pool construction, service, maintenance and related products throughout the region.
As an established, locally rooted company, we value dependable employees who take pride in their work and want to be part of a long-term team. Our continued success is built on strong customer relationships, quality workmanship and employees who take ownership of their responsibilities.
If you are organized, dependable and looking for a position where you can take ownership and make a meaningful contribution to a well-established Utah company, we would like to hear from you.
Intermountain Aquatech is an equal opportunity employer.
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person