What are the responsibilities and job description for the Project Coordinator position at Integration International Inc.?
Project Coordinator – Hybrid | Wayzata, MN
We are seeking a Project Coordinator to support a large-scale assessment and remediation initiative involving multiple plant/site locations. This is a 6-month contract opportunity for a highly organized, proactive professional who can coordinate cross-functional activities, maintain project visibility, and keep workstreams moving forward.
Location: Wayzata, MN
Work Arrangement: Hybrid – approximately 3 days onsite / 2 days remote
Schedule: Flexible business hours, typically 7:00 AM–4:00 PM or 8:00 AM–5:00 PM
Duration: 6 months
Key Responsibilities
- Develop and maintain detailed project plans, schedules, action trackers, and status reports.
- Coordinate activities across multiple plant/site locations and cross-functional teams.
- Track milestones, deliverables, dependencies, risks, issues, and remediation activities.
- Establish owners and target dates and proactively follow up to drive completion.
- Coordinate meetings, working sessions, and stakeholder discussions.
- Document decisions, action items, owners, and next steps.
- Identify gaps, missing information, blockers, and dependencies that may impact progress.
- Work with technical and business stakeholders to translate requirements into actionable tasks.
- Maintain visibility across multiple workstreams and proactively escalate risks or overdue activities.
- Prepare concise project updates covering progress, upcoming activities, risks, and key decisions.
- Help establish consistent processes and documentation across project activities.
Required Qualifications
- 2 years of experience coordinating projects, programs, or cross-functional initiatives.
- Strong organizational skills and exceptional attention to detail.
- Proven ability to manage multiple priorities, stakeholders, and deadlines.
- Experience maintaining project plans, action logs, RAID logs, schedules, or similar project documentation.
- Strong written and verbal communication skills.
- Ability to facilitate meetings and clearly document decisions, actions, owners, and next steps.
- Comfortable working with both technical and non-technical stakeholders.
- Proficiency with Microsoft Office and common project management/collaboration tools.
Preferred Qualifications
- Experience in manufacturing, plant operations, supply chain, or industrial environments.
- Experience coordinating projects across multiple locations or global teams.
- Experience supporting IT, infrastructure, security, compliance, risk, or remediation initiatives.
- Experience with Microsoft Project or similar project planning tools.
- PMP, CAPM, Scrum, or other project management certification is a plus, but not required.
Ideal Candidate
We are looking for someone who is proactive, organized, and comfortable taking ownership. The right candidate will be able to create structure from ambiguity, identify what needs to happen next, follow up with stakeholders, and keep projects moving without waiting to be asked.
Strong communication skills are important, as this role will interact with stakeholders across different functions, locations, and potentially global plant operations.