Accounts Receivable Specialist

Primary Responsibilities

Integrated Protection Services is seeking an experienced Accounts Receivable Specialist to join our finance team. The ideal candidate will be responsible for managing all aspects of accounts receivable operations, ensuring accuracy, efficiency, and timely collection of outstanding invoices. This role requires meticulous attention to detail, strong organizational skills, and the ability to communicate effectively with both internal and external stakeholders.

Essential Functions

• Setup new vendors and maintain compliance with IPS required documentation
• Setup new customers and maintain compliance with IPS required documentation
• Generate and send accurate and timely invoices to clients including interacting with client required payment portals
• Monitor accounts to ensure timely collection of payments.
• Investigate and resolve discrepancies or issues with invoicing and payments.
• Maintain accurate records of accounts receivable transactions.
• Reconcile accounts receivable ledger to ensure accuracy and completeness.
• Follow up with clients on past due accounts via phone, email, or mail.
• Collaborate with sales and customer service teams to resolve billing disputes and discrepancies.
• Reconcile daily bank statements.
• Reconcile petty cash.
• Prepare and distribute monthly aging reports to management.
• Assist with month-end closing procedures related to accounts receivable.
• Provide excellent customer service to internal and external stakeholders regarding billing inquiries and concerns.
• Continuously review and improve accounts receivable processes to enhance efficiency and effectiveness.

Qualifications

• Associates or Bachelor's degree in accounting, finance, or related field or equivalent work experience preferred.
• Proven experience working as an accounts receivable specialist or in a similar role.
• Strong knowledge of accounting principles and practices.
• Proficiency in accounting software and Microsoft Excel.
• Excellent communication and interpersonal skills.
• Ability to prioritize and manage multiple tasks effectively.
• Detail-oriented with strong analytical and problem-solving skills.
• Experience in the service industry or a similar field is a plus.
• Knowledge of legal requirements related to accounts receivable processes.
• Ability to work independently and as part of a team in a fast-paced environment.

Physical Requirements & Environment         

• This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary
• Occasional travel for training
• This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

Other Duties                                                                                         

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.