Accounts Payable Specialist

Job Title: Accounts Payable Specialist (Full Cycle)

Benefits:

• Group Health, Dental, Vision, and Life Insurance for employee and dependents, with company currently contributing 100% towards base HMO or PPO coverage, with additional options available for expanded coverage and dependent care.
• Health Savings Account, Short-Term and Long-Term disability options
• Paid time off, accrued paid sick days and time off to devote to your favourite charity
• Paid Holidays, including the day after Thanksgiving
• 401K retirement program with company contribution matching
• Access to our Employee Assistance Program

We are seeking a detail-oriented and highly organized Accounts Payable Specialist to manage the full-cycle accounts payable process. This role is responsible for ensuring accurate and timely processing of invoices, vendor payments, expense reimbursements, and related financial transactions. The ideal candidate will have strong problem-solving skills, the ability to work independently, and a solid understanding of accounting principles and internal controls.

Key Responsibilities:

Invoice Processing

• Receive, review, and verify invoices for accuracy, proper coding, and required approvals.
• Enter invoices into the accounting/ERP system in a timely manner.

Vendor Management

• Maintain vendor records, including W-9s, banking details, and contact information.
• Respond to vendor inquiries and resolve discrepancies related to billing or payments.
• Ensure compliance with company policies and IRS regulations for vendor payments (1099 reporting).

Payment Processing

• Assist with preparation and process weekly/bi-weekly check runs and ACH payments

Expense & Credit Card Management

• Review, audit, and process employee expense reimbursements and corporate credit card reconciliations.

Process Improvement & Compliance

• Ensure adherence to internal controls and accounting policies.
• Recommend and implement process improvements for efficiency and accuracy.

Qualifications:

• 2 years of full-cycle accounts payable experience.
• Strong understanding of GAAP and AP best practices.
• Proficiency with accounting software (e.g., NetSuite, SAP, QuickBooks, Oracle, Acumatica, etc.) and MS Excel.
• High attention to detail with excellent organizational and time-management skills.
• Strong communication and interpersonal skills for vendor and cross-department collaboration.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Key Competencies:

• Accuracy & attention to detail
• Problem-solving & reconciliation skills
• Deadline-oriented & efficient
• Integrity and commitment to confidentiality
• Team collaboration & vendor relations

Who We Are

Founded in 2002 in Rancho Cordova, CA, Inszone Insurance Services is a customer-centric, full-service insurance agency established to deliver personalized and comprehensive insurance solutions. Under its current ownership, in 2013 the company embarked on a rigorous expansion strategy. Inszone entered the Nevada market in 2018 and Arizona in 2019. A 2020 partnership with BHMS Investments and a 2023 partnership with Lightyear Capital enabled expansions into additional states, covering nearly half the country by the fall of 2025. Concurrently, Inszone experienced significant internal growth, starting with a team of just 25 employees and now proudly features more than 1,000 team members. This expansion was coupled with the company’s recognition in Insurance Journal’s Top 100 Property/Casualty Agencies list at #29.

Location: Lakewood, CA (with possibility of Anaheim, CA in the spring of 2026)

Workplace: Onsite

Compensation: $50,000-$60,000 per year

Why work for Inszone Insurance?

At Inszone, we’re passionate about the insurance industry and strive to create a unique company that we’re proud to be a part of. With over 20 years of experience in the business, we focus on growing organically and through strategic mergers and acquisitions. Every decision we make is guided by our unwavering commitment to our team members, customers, and our carriers—each an integral part of the Inszone process. Our mission is to deliver comprehensive and personalized insurance solutions, and our guiding values emphasize strong relationships with our customers, ensuring their satisfaction above all. Looking ahead, we aim to further solidify our footprint by establishing locations in all 50 states of the USA. Our journey thus far has been one of resilience, differentiation, and innovation. Guided by our values, goals, and our excellent service to our customers, we will continue our growth trajectory and consistently improve our standing in the industry.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Profitable. Professional. Honest. Positive. Collaborative. Supportive. Committed. Accountable. These values and more are the hallmarks of Inszone. Apply today and see for yourself!