What are the responsibilities and job description for the Executive Assistant position at Insignis Talent?
We are recruiting for an experienced Executive Assistant to join a fast-growing, venture-backed business in Brooklyn. This is an exciting opportunity to support the CEO and Chief of Staff, playing a key role in the day-to-day operations of a rapidly expanding organisation.
The successful candidate will be highly organised, proactive, and confident managing multiple priorities in a fast-paced environment. This role offers excellent exposure to senior leadership and the opportunity to grow as the business continues to scale.
Key Responsibilities
- Manage the calendars and inboxes of the CEO and Chief of Staff.
- Draft and manage professional correspondence on behalf of senior leadership.
- Coordinate communications between clients and coaches, scheduling introductions and sharing relevant information.
- Manage invoices and payment processes, including issuing invoices, following up on outstanding payments, and processing coach payments.
- Plan and coordinate monthly events, including travel arrangements, venue bookings, and guest lists.
- Maintain accurate CRM records and organise business documentation.
- Provide general administrative support and assist with ad hoc operational tasks.
Requirements
- 3–5 years' experience as an Executive Assistant or in a similar role.
- Previous experience within a startup or high-growth business is highly desirable.
- Excellent written and verbal communication skills.
- Strong organisational skills with exceptional attention to detail.
- Able to work independently and manage competing priorities with minimal supervision.
- Experience using CRM systems (Attio experience would be advantageous).
- Must be based in, or willing to relocate to, New York City.
- Able to work from the Brooklyn office five days per week.
- Stable employment history with no consistent pattern of short-term positions.
What's on Offer
- Opportunity to join a high-growth business at an exciting stage of its journey.
- Work closely with senior leadership in a varied and rewarding role.
- Genuine opportunities for career progression as the business continues to grow.
- Collaborative and fast-paced working environment.
Salary : $100,000 - $140,000