Human Resources Assistant

The Human Resources Assistant will support the Head of Human Resources and the Senior HR Associate in the administration and day-to-day execution of HR operations for Insigneo’s U.S. entity. This role is critical in ensuring the efficient delivery of HR services while contributing to a seamless and high-quality employee experience.

Employment Type: Temporary position with the opportunity to transition into a full-time, permanent role based on performance and organizational needs.

JOB RESPONSIBILITIES/MAIN FUNCTIONS

• Provide day-to-day operational support across U.S. HR processes, ensuring timely and accurate execution of tasks.
• Maintain and update employee records, HRIS systems, and personnel files in compliance with company policies and regulatory requirements.
• Support onboarding and offboarding processes, including documentation, system setup, and coordination with internal teams (IT, Payroll, Compliance), as needed.
• Support payroll processing by preparing and validating data, ensuring accuracy and timely submission.
• Assist with recruitment coordination, including job postings, interview scheduling, candidate communication, and tracking pipelines.
• Support the preparation and coordination of documentation and communication for audits, compliance reviews, and immigration-related processes.
• Track and follow up on HR requests and deliverables to ensure deadlines are met across teams and geographies.
• Contribute to continuous improvement of HR processes, systems, and employee experience initiatives.

JOB REQUIREMENTS (EDUCATION AND EXPERIENCE)

• Bachelor’s degree in Human Resources, Business Administration, Psychology, Organizational Development or a related field (or equivalent experience).
• 1–3 years of experience in an HR, administrative, or coordination role.
• Experience supporting multi-country HR operations or global teams strongly preferred.
• Familiarity with HRIS systems and payroll platforms (e.g., ADP, UKG, Workday) required.
• Experience supporting onboarding, benefits, or payroll processes is a strong plus.
• Bilingual in English and Spanish required.

JOB COMPETENCIES (KNOWLEDGE, SKILLS, AND CAPABILITIES)

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• High level of discretion when handling confidential and sensitive information.
• Strong communication skills, both written and verbal.
• Proactive mindset with a willingness to learn and support multiple HR functions.
• Ability to work collaboratively across teams and geographies.