What are the responsibilities and job description for the Proposal Coordinator position at Insight Global?
About This Role
Insight Global's Proposals Team partners closely with our Sales Organization, National Accounts team, and internal subject matter experts to help win and retain business through successful proposal responses. As a Proposal Coordinator, you will manage the end-to-end proposal process for Requests for Proposals (RFPs), Requests for Information (RFIs), vendor registrations, and other client procurement requests.
This role combines project management, business writing, collaboration, and strategic sales support. You will work cross-functionally with leaders throughout the organization to ensure timely, accurate, and compelling responses that showcase Insight Global's capabilities and drive business growth.
What You'll Do
- Review and analyze incoming RFPs, RFIs, and bid solicitations to identify proposal requirements and compliance criteria.
- Evaluate opportunities and partner with the Sales organization to support bid/no-bid decisions.
- Develop project plans and timelines for proposal responses while managing multiple concurrent deadlines.
- Coordinate contributions from Sales, Leadership, Operations, Legal, Contracts, and other stakeholders throughout the proposal lifecycle.
- Write, edit, proofread, and format proposal content to ensure responses are clear, persuasive, and compliant.
- Consolidate information from multiple contributors into a cohesive and professional final submission. Maintain and enhance proposal content libraries, knowledge databases, and response templates.
- Serve as a resource for Account Managers by providing guidance on procurement processes, RFP requirements, vendor registrations, and client due diligence requests.
- Support strategic initiatives that improve proposal quality, efficiency, and win rates.
What We're Looking For
- Bachelor's degree in Business, Communications, Marketing, English, Finance, or a related field preferred.
- Experience in proposal coordination, proposal writing, project management, marketing, sales support, procurement, contracts, or a related function preferred.
- Strong written and verbal communication skills.
- Exceptional attention to detail and organizational skills.
- Ability to prioritize competing deadlines and manage multiple projects simultaneously.
- Strong analytical and critical thinking skills.
- Experience collaborating with cross-functional teams and stakeholders.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Why You'll Succeed
This role is ideal for someone who:
- Loves project management and keeping complex initiatives on track.
- Enjoys both writing and collaborating with others.
- Thrives in a fast-paced, deadline-driven environment.
- Is curious, analytical, and enjoys solving business challenges.
- Takes initiative and enjoys learning new processes and systems.
What You'll Gain
- Exposure to strategic sales initiatives and enterprise client engagements.
- Opportunity to work with leaders across multiple business functions.
- Development of project management, business writing, and consulting skills.
- A collaborative environment focused on helping Insight Global grow and succeed.