Inventory Coordinator

Job Description

ERP/SAP Experience Requirement:

Candidates must have hands-on experience using SAP or a comparable ERP system to manage purchase orders, track inventory transactions, monitor order statuses, resolve discrepancies, and maintain accurate data. The Inventory Coordinator will rely heavily on ERP systems to follow up on vendor acknowledgments, update past-due purchase orders, investigate receiving and invoice discrepancies, and communicate critical information across vendors, warehouses, accounts payable, and internal stakeholders. Strong system navigation skills and the ability to work efficiently in a high-volume, transactional environment are required.

The Inventory Coordinator is responsible for managing vendor confirmations to ensure that purchases orders are received and confirmed accurately and following up on unconfirmed purchase orders. They are also responsible for following up on open purchase orders or open purchase order lines that are past their due date. Additional tasks include working with warehouses on resolving receiving discrepancies (OS&Ds), working with accounts payable to resolve vendor invoice and purchase order discrepancies (APDs), and working with vendors, Inventory Analysts, and the field on business related issues. Seeking highly motivated person with the ability to shift and prioritize workload in a fast-paced, highly transactional environment. Necessary for person to adapt to segment specific processes, and seeking person skilled in navigating through and implementing processes based on business needs. Responsibilities: - Follow up with vendors on vendor acknowledgements not received (through exception reporting). - Follow up with vendors on purchase order lines that are past due and update purchase orders with updated information (through exception reporting). - Work with warehouses and vendors to resolve OS&Ds. - Work with Inventory Analysts, vendors, and warehouses to resolve APDs. - Build strong relationships with vendors, learning contacts throughout the organization beyond the vendor customer service representative. - Leveraging relationships to solve problems, such as expediting late POs, improving delivery dates, etc. - Question cost discrepancies with vendors based on a defined threshold. - Working knowledge of the business and our internal customers (sales reps, customer service, Inventory Analysts, Managers). - Use knowledge to accurately communicate updates and keep the organization abreast on requests, questions, and concerns; proactively take initiative on questions or issues that arise. - Work closely with and support Inventory Analysts on business related matters.

The Inventory Coordinator makes sure everything about purchase orders (POs) runs smoothly. Their main tasks are:

1. Confirm orders with vendors – Check that vendors have received and acknowledged purchase orders.
2. Follow up on late or missing orders – If something is overdue or not confirmed, they chase it down.
3. Fix problems with deliveries – If warehouses report issues (like missing or damaged items), they work with vendors to resolve them.
4. Fix invoice issues – If the bill from the vendor doesn’t match the purchase order, they help sort it out.

Compensation:

$22/hr to $24/hr.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.