Executive Office Administrator

Insight Global has a top banking client seeking an Executive Office Administrator for a yearlong contract with extensions or conversion. This is a long-term role perfect for someone highly organized and comfortable supporting high-level executives.

Job Description

• Provide senior‑level administrative and operational support to one or more senior executives and their direct reports • Manage calendars, schedule meetings, book conference rooms, and coordinate resources to ensure seamless meeting execution • Monitor executive email inboxes and central phone lines; respond to, resolve, or appropriately escalate inquiries • Lead planning and coordination of department meetings and events • Process invoices, billing, and vendor payments in accordance with internal guidelines • Prepare, submit, and track departmental expense reports and budgets • Identify and recommend process improvements and cost‑saving opportunities • Build strong relationships with internal and external stakeholders • Oversee administrative processes, reception best practices, and ensure consistent adoption across the office • Supervise and support administrative staff, including workload coordination and day‑to‑day oversight • Track staff vacations, absences, overtime, and availability in alignment with divisional guidelines • Maintain organized filing systems and ensure documentation is accurate and readily accessible • Support internal communications, including drafting, editing, and distributing correspondence and presentations • Coordinate office logistics, including onboarding/offboarding, relocations, space planning, and vendor coordination • Manage office supplies, inventory, and ordering • Assist with travel arrangements as needed (flights, hotels, logistics) • Support training coordination and scheduling for staff • Resolve escalated administrative or operational issues independently using sound judgment

Required Skills & Experience

• 3-5 years of office or executive management experience • Strong experience with billing and invoicing • Proven ability to support senior executives with professionalism and discretion • High level of comfort handling confidential information • Proficiency with: ○ Microsoft Teams ○ Microsoft Office Suite (Excel, Outlook, Word) Email and phone monitoring

Nice to Have Skills & Experience

• Banking or financial services industry experience Advanced experience with expense reporting and calendar management

Compensation:

$30-$42hr.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.