Executive Assistant

Insight Global is seeking a Senior Executive Assistant to support a highly accomplished and intellectually driven Executive Director. This individual is considered one of the brightest minds in their field, with deep interests spanning physics, chemistry, medicine, and cutting-edge technology. The Executive operates on a non-traditional schedule, hitting peak productivity in the evenings and working with high-profile individuals who have demanding and ever-changing calendars. The ideal EA brings calming, positive energy, thrives in fast-paced environments, and excels at acting as an ambassador for the executive’s time. This role is perfect for someone who loves complex calendars, high-stakes coordination, and partnering closely with a visionary leader.

Day-to-Day:

• Own and manage an extremely complex executive calendar with shifting priorities
• Act as a scheduling ambassador with senior leaders, public figures, and external partners
• Proactively plan meetings and commitments 3–4 weeks in advance
• Rapidly reschedule meetings as priorities change, maintaining strong relationships
• Keep the executive grounded and on track amid constant distractions and demands
• Take detailed notes during meetings, podcasts, and conversations; track action items
• Support logistics for events, podcasts, and external engagements
• Anticipate needs and proactively solve scheduling and communication challenges

REQUIRED SKILLS AND EXPERIENCE

• Senior-level Executive Assistant experience supporting C-suite or Executive Director–level leaders
• Expert-level calendaring skills (complex, multi-time-zone calendars; 3–4 weeks out)
• Proven ability to manage frequent reschedules with high-profile stakeholders
• Exceptional organizational and note-taking skills (meeting capture, follow-ups, action items)
• Extremely flexible and reliable with availability outside standard business hours
• Calm, grounding presence with a positive, solutions-oriented mindset
• Strong communication skills; polished and professional “ambassador” demeanor
• Ability to work independently and keep pace with a fast-moving, highly intellectual executive

NICE TO HAVE SKILLS AND EXPERIENCE

• Experience supporting neurodivergent executives
• Background in event planning or managing high-stakes, high-stress schedules
• Comfort working with government, congressional, or similarly high-profile individuals
• Interest or exposure to science, technology, medicine, or cutting-edge research fields
• Experience acting as a gatekeeper and prioritization partner for executives with heavy inbound demand

Pay $45-50 depending on experience and skill

Schedule: 12pm - 9pm