Executive Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Respond to telephone calls, take messages, and direct callers or visitors to requested staff.
• Prepare correspondence, reports, memorandums, and emails for distribution across the organization.
• Assist with travel vouchers.
• Arrange conference calls and schedule meetings.
• Compose calendars, schedules, and itineraries.
• Monitor and provide inventory control for office supplies.

SUPERVISORY RESPONSIBILITIES

• This position does not have any supervisor responsibilities.

QUALIFICATIONS

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE AND SKILLS

• Strong working knowledge of Microsoft Office products, including Outlook and Teams.
• Proficiency in video conferencing technology, including Video Tele Conferences, Webex, and Zoom.
• Familiarity with the Defense Travel System (DTS).
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Familiarity with military customs and courtesies.
• Understanding of Department of Defense processes.

EDUCATION and/or EXPERIENCE

• BA/BS degree
• 5 years of experience providing administrative and clerical support.

Minimum Security Clearance

• Current active Secret Clearance

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Normal office environment. The noise level in the work environment varies between quiet and moderate.