What are the responsibilities and job description for the Document Control Specialist position at Insight Global?
Position: Document Control Specialist
Duration: Contract to Perm
Type: Onsite
Work Location: Mobile, AL
Pay Rate: 35/ HR
Required Skills & Experience:
Associate’s or Bachelor’s degree in Business Administration, Engineering, Information Management, or a related field (or equivalent experience) 2 years of experience in document control, records management, or administrative support within an engineering, construction, or technical environment Strong understanding of document control principles, version control, and records management best practices Proficiency with Microsoft Office (Word, Excel, Outlook) and document management systems Excellent organizational skills with strong attention to detail Ability to manage multiple priorities and meet deadlines in a fast‑paced, project‑driven environment Strong written and verbal communication skills
Nice to Have Skills & Experience:
Experience supporting engineering, EPC, A&E, or infrastructure projects Familiarity with ISO 9001 or other quality management systems Experience with EDMS platforms such as SharePoint, Aconex, Procore, OpenText, or similar systems Knowledge of engineering drawings, CAD file types, and technical documentation workflows
Job Description:
The Document Control Specialist is responsible for managing, organizing, and maintaining technical and project documentation for an engineering firm. This role ensures that all engineering, design, and project documents are properly controlled, versioned, distributed, and archived in accordance with company procedures, client requirements, and applicable industry standards. The Document Control Specialist works closely with engineers, project managers, and quality teams to support efficient project execution and compliance. Establish, implement, and maintain document control processes and procedures for engineering and project documentation Receive, log, track, distribute, and archive technical documents including drawings, specifications, reports, calculations, and correspondence Maintain document registers, transmittals, and revision histories to ensure accuracy and traceability Ensure documents are reviewed, approved, and released in accordance with project schedules and quality requirements Manage electronic document management systems (EDMS) and ensure proper file naming, version control, and access permissions Coordinate document submissions and deliverables with internal teams, clients, subcontractors, and vendors Perform regular audits to verify document completeness, accuracy, and compliance with internal and external standards Support project closeout by organizing final documentation packages and records retention Assist in developing and improving document control standards, templates, and workflows