Bilingual Executive Assistant - Japanese

Position: Bilingual Executive Assistant (Japanese)

Duration: Direct Hire

Location: Lebanon, OH 45036

Onsite vs Remote: Hybrid Onsite – 4 days in office, 1 day remote (flex on days)

Perm salary: $80K 6% bonus

Interview Process: Two rounds of interviews – first round virtual, second round onsite panel

Requirements:

• 4 years of administration or HR experience
• Fluent in Japanese and English language
• Microsoft Office products experience -

Plusses:

• Knowledge and experience in immigration processes
• Experience supporting C-suite executives

Job Description:

An employer is seeking a Bilingual Executive Assistant (Japanese) to work hybrid onsite in Lebanon, OH for a direct hire opportunity. This position is responsible for providing administrative support to senior executives, Human Resources and providing support of APS employees for all. The position is responsible to provide locations HR management with assistance and support in the onboarding of Japan Expat.

Job Duties:

• Communicate with HR on Expat assignments, including new and returning expats, personnel information and job changes, and expat assignment changes to initiate all necessary preparation at each U.S. site.
• Coordinate expat orientation, including all paperwork required to work in the U.S., and APS benefits explanation. Assist local HR representatives in fulfilling the necessary requirements to start the job. Assist lifeline set up; including, but not limited to, SSN application, opening bank account, housing and utility set up, obtaining insurance, moving arrangements, and driver’s license application.
• Primary contact between expats and HR for any personnel issues and required benefit requests and approval process, including housing assistance, temporary return to Japan, dependent education support etc.
• Collect, organize, and maintain personnel information including immigration status from expats in all sites and update HR systems timely.
• Arrange check request for non-business-related expats expenses and submit to APS.
• Assist returning expats on moving arrangements, closing various accounts in the U.S., and coordinate end of expat assignment return with HR.
• Assist returned expats on maintaining their personal bank account and payments for 3 months and close their bank account.
• Point of contact for local hire immigration issues for North American sites, including new visa application, renewal, permanent residency, business trips and expatriate assignments from the U.S. to other countries
• Primary administrative support to the President
• Responsible to provide relocation assistance to members relocating from Japan Head Office.
• Perform inspection, servicing, and repair of company-owned pool vehicles to ensure they are safe and reliable to be operated for members. Keep and maintain all the pool car records.