Administrative Support Specialist

We’re hiring an experienced Administrative Support Specialist to support field leadership and multiple construction projects in the Sparks area. This position will work closely with superintendents, field crews, Safety, and project leadership to keep timekeeping, documentation, onboarding, and day-to-day field operations organized and running smoothly.

Qualifications

• High school diploma or GED required; Associate or Bachelor’s degree preferred
• 1 - 3 years of experience in payroll, onboarding, project coordination, and/or construction administration

Responsibilities

• Manage weekly timecard collection, verification, and superintendent approvals
• Support multiple jobsites and proactively address administrative needs for field leadership
• Audit and reconcile labor data and compliance documentation
• Maintain organized and consistent project documentation within Box
• Track employee safety certifications and coordinate renewals and training
• Facilitate Day 1 onboarding for craft employees, including digital paperwork and site documentation
• Track and coordinate iPads and other field technology
• Train and troubleshoot with field teams on mobile applications and timekeeping systems
• Identify administrative bottlenecks and recommend process improvements

Plusses

• Experience supporting commercial construction, specialty contractors, or engineering/project teams
• Strong understanding of construction field operations and craft/trade labor
• Experience with electronic timekeeping systems, Excel, Box or similar cloud-based document platforms, and mobile tools
• Ability to work independently and manage competing priorities across multiple projects
• Strong communication skills and confidence working directly with field crews, superintendents, and project leadership

This is a 9-month contract-to-hire opportunity for someone who enjoys being close to construction operations, takes ownership of their work, and can keep fast-moving field teams organized.