Administrative Assistant

Location: Renton, WA or Lewisville, TX | 5 days on-premises

Duration: 6 months

Pay Rate: $22.00-23.52/hr

Must Haves:

• 1 year experience supporting business readiness, training, change management, communications, project coordination, or related functions.
• Strong written and verbal communication skills.
• Experience creating presentations, user guides, process documentation, and training materials.
• Proficiency with Microsoft 365 applications including Word, PowerPoint, Excel, Teams, and SharePoint.
• Experience compiling reports, dashboards, and performance metrics.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced project environment.
• Experience coordinating across technical and business stakeholder groups.

Nice to Haves:

• Experience supporting software implementations or system launches.
• Experience creating video-based training content.
• Familiarity with AI-assisted content creation tools.
• Experience with change management, user adoption, or training delivery.
• Knowledge of reporting and analytics tools such as Power BI.
• Experience working in Agile or cross-functional project teams.

Day to Day:

Create and maintain training materials, user guides, job aids, and presentations.

Update existing documentation with new screenshots, workflows, and process changes.

Record and edit training videos utilizing AI-supported video creation tools.

Assist in developing launch communications for internal teams, dealers, fleets, and service providers.

Support user adoption campaigns and readiness activities.

Compile daily and weekly program usage reports.

Prepare dashboards, metrics summaries, and stakeholder updates.

Coordinate training sessions and readiness activities.

Assist with meeting scheduling, notes, action item tracking, and follow-ups.

Support launch preparation and post-launch stabilization activities.

Description:

The Business Readiness Coordinator will provide administrative, communications, training, documentation, and reporting support for the RMI launch initiative. This person will develop user-facing training materials, maintain documentation, support stakeholder communications, compile feedback and analytics, and assist with launch readiness and adoption activities. The position is full-time, Monday through Friday, and requires flexibility to coordinate with global teams.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.