Administrative Assistant

Day to Day:

A client in Brooklyn is seeking an Administrative Assistant to support the onboarding and compliance process for newly hired school bus drivers for a 3 month contract opportunity with possible extensions or conversion. Due to significant organizational growth and increased route volume, this individual will play a critical role in helping the team efficiently onboard drivers, manage compliance documentation, and support walk-in candidates. The ideal candidate is detail-oriented, organized, customer-service focused, and able to manage multiple administrative tasks in a fast-paced environment.

• Conduct administrative support for the driver hiring and onboarding process
• Assist Customer Experience Specialists with candidate offer and onboarding activities
• Coordinate candidates entering training and onboarding programs
• Manage and track required hiring documentation and compliance requirements
• Support completion of NYC DOE compliance paperwork and related records
• Help schedule and facilitate candidate onboarding activities, including physicals and drug screenings
• Respond to candidate inquiries using established templates and communication processes
• Assist walk-in applicants and provide exceptional customer service
• Maintain accurate records in company tracking systems and spreadsheets
• Partner with onboarding team members and local operations staff to ensure drivers are cleared and ready to work

Must Haves

• 1 years of administrative, onboarding, compliance, HR support, or clerical experience
• Strong organizational skills with a high level of attention to detail
• Proficiency in Microsoft Excel and Microsoft Office
• Excellent verbal and written communication skills
• Experience working directly with customers, employees, or the public
• Ability to manage multiple tasks and follow established processes
• High school diploma or equivalent

Plusses

• Transportation, logistics, fleet, or school transportation industry experience
• Experience supporting compliance or onboarding processes
• Familiarity with PERS, PETS, Trello, or similar tracking systems
• Bilingual in Spanish or Haitian Creole
• Experience working with regulatory documentation or licensing processes (DOT, driver compliance, etc.)

Compensation:

$20/hr to $22/hr (flexibility dependent on experience).

Exact compensation may vary based on several factors, including skills, experience, and education.

Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.