What are the responsibilities and job description for the Specialist IV - Special Populations Specialist position at Inside Higher Ed?
Requisition
202600171S
Title
Specialist IV - Special Populations Specialist
FLSA Status
Non-Exempt
Hiring Salary
This position is a pay grade 9. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.
Occupational Category
Technical/Para-Professional
Department
Registrar
Division
Division of Enrollment
Open Date
06/09/2026
Open Until Filled
Yes
Educational And Experience Requirement
Bachelor’s Degree in a related field. Two years of relevant specialist experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose Of Position
Supports the day-to-day operations related to curriculum, scheduling, and special population initiatives within the Registrar’s Office. Performs advanced specialist work providing operational support and coordination for processes related to class scheduling, course maintenance, and student records for special populations including, but not limited to, Prison Education Program and Block Scheduling.
Primary Responsibilities
Assists with all aspects of the enrollment process for special populations in collaboration with the Curriculum and Scheduling team and the Enrollment Processing team. Maintains and assists with updates to student records in adherence with state and federal regulations. Prepares, reviews, revises, and distributes relevant documents, manuals, and correspondence surrounding curriculum, scheduling, and other special population initiatives (e.g., Prison Education Program (PEP), block scheduling for learning communities) on behalf of the Registrar’s Office. Accountable for the execution and follow through of complex and technical responsibilities. Supports the operational objectives for class scheduling, state and educational processes, including TSI, and curriculum development through course build and other functional needs associated with special populations. Assists with the creation and maintenance of academic courses in the university’s system, ensuring accurate catalog and course information. Attends regular meetings related to curriculum, scheduling, and special population initiatives and provides summaries of action items, timelines, and potential challenges on a regular schedule. Works collaboratively with all Registrar teams to ensure the appropriate creation and maintenance of scheduling and curriculum processes and procedures that support special populations. Establishes and maintains effective working relationships with a variety of internal stakeholders. Assists in identifying and recommending process improvements to enhance operational effectiveness and efficiency. Serves as a liaison between the Registrar’s Office and campus partners regarding curriculum, scheduling, and special population initiatives (e.g., PEP, learning community scheduling). Assists in coordinating training and development of documentation related to assigned areas. Reviews documentation for accuracy and completeness related to assigned functional responsibilities. Understands the department’s role in accomplishing the University’s mission and complies with all State and University policies. Participates in meetings, committees, and professional development opportunities as appropriate. Performs other related duties as assigned.
Other Specifications
Demonstrates strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies. Maintains working knowledge of university systems (e.g., Banner), policies, and procedures. Collaborates effectively across teams and communicates with university departments, personnel, and external partners as needed.
Full Time Part Time
Full Time
Quicklink
https://shsu.peopleadmin.com/postings/47486
EEO Statement
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code
202600171S
Title
Specialist IV - Special Populations Specialist
FLSA Status
Non-Exempt
Hiring Salary
This position is a pay grade 9. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.
Occupational Category
Technical/Para-Professional
Department
Registrar
Division
Division of Enrollment
Open Date
06/09/2026
Open Until Filled
Yes
Educational And Experience Requirement
Bachelor’s Degree in a related field. Two years of relevant specialist experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose Of Position
Supports the day-to-day operations related to curriculum, scheduling, and special population initiatives within the Registrar’s Office. Performs advanced specialist work providing operational support and coordination for processes related to class scheduling, course maintenance, and student records for special populations including, but not limited to, Prison Education Program and Block Scheduling.
Primary Responsibilities
Assists with all aspects of the enrollment process for special populations in collaboration with the Curriculum and Scheduling team and the Enrollment Processing team. Maintains and assists with updates to student records in adherence with state and federal regulations. Prepares, reviews, revises, and distributes relevant documents, manuals, and correspondence surrounding curriculum, scheduling, and other special population initiatives (e.g., Prison Education Program (PEP), block scheduling for learning communities) on behalf of the Registrar’s Office. Accountable for the execution and follow through of complex and technical responsibilities. Supports the operational objectives for class scheduling, state and educational processes, including TSI, and curriculum development through course build and other functional needs associated with special populations. Assists with the creation and maintenance of academic courses in the university’s system, ensuring accurate catalog and course information. Attends regular meetings related to curriculum, scheduling, and special population initiatives and provides summaries of action items, timelines, and potential challenges on a regular schedule. Works collaboratively with all Registrar teams to ensure the appropriate creation and maintenance of scheduling and curriculum processes and procedures that support special populations. Establishes and maintains effective working relationships with a variety of internal stakeholders. Assists in identifying and recommending process improvements to enhance operational effectiveness and efficiency. Serves as a liaison between the Registrar’s Office and campus partners regarding curriculum, scheduling, and special population initiatives (e.g., PEP, learning community scheduling). Assists in coordinating training and development of documentation related to assigned areas. Reviews documentation for accuracy and completeness related to assigned functional responsibilities. Understands the department’s role in accomplishing the University’s mission and complies with all State and University policies. Participates in meetings, committees, and professional development opportunities as appropriate. Performs other related duties as assigned.
Other Specifications
Demonstrates strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies. Maintains working knowledge of university systems (e.g., Banner), policies, and procedures. Collaborates effectively across teams and communicates with university departments, personnel, and external partners as needed.
Full Time Part Time
Full Time
Quicklink
https://shsu.peopleadmin.com/postings/47486
EEO Statement
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code
- 51.215.