Proctor Coordinator, Office of Accessible Education

🔍Vice Provost for Student Affairs, Stanford, California, United StatesNew📁Student Services📅1 day ago Post Date📅108634 Requisition #

Stanford University has an immediate opening for a new, fixed term, full-time Proctor Coordinator in the Office of Accessible Education (OAE), the department charged with facilitating reasonable accommodations for students with disabilities in all areas of academic and residential life. This position is integral in furthering accessibility and inclusion for students with disabilities on campus and working closely with campus partners to remove barriers to learning. Successful applicants will have an understanding of the university environment and possess excellent organizational and communication skills, and the ability to prioritize and complete assignments in a fast-paced environment.

Inclusion and diversity are integral to Stanford’s commitment to excellence. We are interested in candidates who have demonstrated experience engaging with diversity through activities such as fostering an inclusive environment, working with students and staff from diverse backgrounds, or incorporating diverse perspectives in their work.

This is a 1 year fixed term appointment.

For full consideration, please apply for this position by April 24, 2026

Job Purpose

To coordinate and manage all aspects of exam proctoring services for students with disabilities who are registered with the Office of Accessible Education at Stanford University. The Proctor Coordinator is responsible for recruiting, hiring, training, and scheduling exam proctors for the Centralized Testing Center (CTC), ensuring academic integrity and equitable testing experiences for accommodated students. This position works in tandem with the OAE team and collaborates extensively with faculty, staff, and students to coordinate proctoring logistics, maintain the CTC's operations during evening hours, and uphold testing standards.

In This Role, You Will

• Recruit, screen, interview, and hire graduate student proctors for the Centralized Testing Center in collaboration with the Accommodations and CTC Manager.
• Oversee the daily scheduling of student proctors and coordinate shift assignments based on exam schedules for OAE registered students testing at the CTC. Confer with CTC team members & Accommodations & CTC Manager, as needed.
• Serve as supervisor for student proctors and provide comprehensive individual and group training to student proctors on disability accommodations, FERPA, exam guidelines, academic integrity protocols, and departmental procedures.
• Manage daily testing operations of the Centralized Testing Center during evening hours and provide regular updates to the Accommodations and CTC Manager.
• Monitor exam sessions to ensure academic integrity and adherence to CTC policies
• Address urgent, time-sensitive student issues at the CTC, including identifying students in crisis and referring them to appropriate resources
• Instruct proctors on academic integrity policies, including how to monitor exams, identify potential Honor Code violations, and document incidents appropriately
• Submit completed exams to faculty/teaching teams following CTC
• exam policies and procedures
• Deploy, test, and troubleshoot assistive technology used during exams (e.g., scrubbed laptops, large monitors, screen readers, etc.)
• Conduct room checks to verify appropriate testing environments are maintained (e.g., quiet, distraction-free, proper accommodation implementation)
• Create and maintain detailed exam and student records within OAE’s data management system in compliance with Federal, State, and institutional policies.
• Respond to inquiries and provide advice to students, staff, and faculty about exam procedures, proctoring services, and assistive technology options.
• Utilize professional judgment to initiate recommendations and resolutions for routine issues associated with proctoring and exam administration, while keeping the Accommodations and CTC Manager informed.
• Serve as the first responder to urgent student needs during evening exam sessions (e.g., medical emergencies, severe test anxiety, technology failures) in collaboration with CTC Exam Proctors, while keeping the Accommodations and CTC Manager informed.
• Analyze trends from student interactions and identify process gaps; develop recommendations and solutions to support smooth testing experiences in collaboration with other CTC team members.
• Collaborate with the Accommodations & CTC Manager and other OAE team members to ensure seamless coordination of testing accommodations services.
• The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
  

Minimum Requirements

Education & Experience:

• Bachelor’s degree and two years of relevant experience, or combination of education and relevant experience
• Experience working with students with disabilities preferably in a higher education setting
• Experience in hiring, training, and supervising student employees
• Experience with exam proctoring and test administration
  
  

Knowledge, Skills And Abilities

• Strong written and verbal communication skills
• Proficiency with Microsoft Office and Google Suite
• Experience with online document storage solutions and Database Management Systems (e.g., AIM, Salesforce, Peoplesoft)
• Knowledge of FERPA, ADA, Section 504, and other relevant disability-related legislation
• Analytical and problem-solving skills with creative thinking ability
• Exceptional customer service skills and ability to work effectively with diverse populations
• Strong organizational skills with exceptional ability to prioritize competing demands and manage time effectively
• Ability to meet multiple deadlines under pressure
• Understanding of hiring requirements and financial transactions
• Willingness to take on new challenges in a dynamic environment
  
  

Working Conditions

• This is a hybrid position which requires 4-5 days of onsite work per week with occasional remote days
• Primary work hours are 1:00 PM - 10:00 PM to support evening testing center operations
• Additional hours may be scheduled as needed during peak examination periods
• Weekend availability is seldom needed
  
  

Physical Requirements*:

• Frequently sit, perform desk-based computer tasks
• Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 25 pounds
• Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
  
  

The expected pay range for this position is $80,905 - $82,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How To Apply

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit your resume and a cover letter with your online application.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time
• Job Code: 7501
• Employee Status: Fixed-Term
• Grade: F
• Requisition ID: 108634
• Work Arrangement : Hybrid Eligible