What are the responsibilities and job description for the Management Technician - Student Payroll Specialist position at Inside Higher Ed?
Job Summary
The Student Payroll Specialist supports the efficient operation of Kutztown University’s student employment and payroll functions and reports directly to the Payroll Operations Manager. This role is responsible for processing the bi-weekly student payroll with accuracy and timeliness, ensuring compliance with university, state, and federal guidelines. The specialist manages onboarding for new student workers, including completion of required hiring documentation and coordination of FBI fingerprinting and Child Abuse clearances, and oversees the rehiring process for returning student employees.
Daily responsibilities include maintaining and updating student employment records, performing detailed data entry, and providing front desk coverage to assist students, staff, and campus partners. The position also generates and reviews bi-weekly payroll and financial aid reports to support internal auditing, budget tracking, and regulatory compliance.
This role requires strong independent thinking, effective time management, strong customer service skills and advanced problem-solving abilities. Auditing experience is preferred, as the specialist must identify discrepancies, ensure data integrity, and support continuous improvement within payroll operations. The ideal candidate will thrive on accuracy, initiative, and the ability to manage multiple priorities in a fast-paced, student-focused environment.
Minimum Qualifications
Applications & resumes will be accepted until the position is filled, however; to ensure full consideration, application materials should be received no later than the end of day on April 19, 2026.
The starting salary for this position is $45,907.00, based on the AFSCME Collective Bargaining Agreement.
This position may be eligible for a flexible hybrid work arrangement, permitting a combination of on-site and remote work, subject to applicable organizational policies, operational requirements, and supervisory approval.
All applications for this position must be submitted via our online application/resume system ONLY. Please do not fax, mail, or e-mail any documentation.
A successful interview, reference checks, background clearances (PA Criminal, Child Abuse Clearance & FBI Clearance), and demonstration of ability are requisite qualifications for all positions.
The University is very interested in hiring employees who have had extensive experience with diverse populations.
Non-Discrimination Statement
Kutztown University does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity, or veteran status. To discuss a complaint of discrimination, please contact the Office of Social Equity, Old Main A-Wing, Room 02, by phone at 610-683-4700 or by e-mail at socialequity@kutztown.edu. Pursuant to Title IX of the Education Amendments of 1972, Kutztown University does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, including admissions and employment. Any inquiries regarding the application of Title IX at Kutztown University may be made to Bradley Davis, the University’s Title IX Coordinator, located in Old Main A-Wing, Room 01, by phone at 610-683-4782 or by email at titleix@kutztown.edu, or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by e-mail at OCR@ed.gov. Kutztown University’s Sexual Misconduct, Anti-Discrimination, and Anti-Harassment policies can be found in The Key student handbook or online at https://www.kutztown.edu/about-ku/administrative-offices/social-equity.html.
Notice of availability of the Annual Security Report and Annual Fire Safety Report
The Annual Security Report and the Annual Fire Safety Report, containing policy statements, crime and fire statistics for Kutztown University, is available online. You may also request a physical copy by emailing the KU Clery Compliance Coordinator at clery@kutztown.edu.
The Student Payroll Specialist supports the efficient operation of Kutztown University’s student employment and payroll functions and reports directly to the Payroll Operations Manager. This role is responsible for processing the bi-weekly student payroll with accuracy and timeliness, ensuring compliance with university, state, and federal guidelines. The specialist manages onboarding for new student workers, including completion of required hiring documentation and coordination of FBI fingerprinting and Child Abuse clearances, and oversees the rehiring process for returning student employees.
Daily responsibilities include maintaining and updating student employment records, performing detailed data entry, and providing front desk coverage to assist students, staff, and campus partners. The position also generates and reviews bi-weekly payroll and financial aid reports to support internal auditing, budget tracking, and regulatory compliance.
This role requires strong independent thinking, effective time management, strong customer service skills and advanced problem-solving abilities. Auditing experience is preferred, as the specialist must identify discrepancies, ensure data integrity, and support continuous improvement within payroll operations. The ideal candidate will thrive on accuracy, initiative, and the ability to manage multiple priorities in a fast-paced, student-focused environment.
Minimum Qualifications
- Three years of clerical or para-professional work which included the collection, recording, compilation, and presentation of office management or program related information, or any equivalent combination of experience and training.
- An Associate's Degree may be substituted for two years of required experience.
- Bachelor’s Degree in related discipline
- 3 years of Payroll, Accounting or Human Resource experience
- Experience with auditing and reconciling payroll records
- Experience with Microsoft Excel
- Ability to understand and explain complex concepts
- Excellent verbal and written communication skills
- Detail oriented with excellent organizational skills
- Experience using SAP for payroll
- Experience with SAP ad hoc reporting
- Experience with student payroll
- Experience with higher education
- Experience working in a collective bargaining environment
- Experience with diverse populations
Applications & resumes will be accepted until the position is filled, however; to ensure full consideration, application materials should be received no later than the end of day on April 19, 2026.
The starting salary for this position is $45,907.00, based on the AFSCME Collective Bargaining Agreement.
This position may be eligible for a flexible hybrid work arrangement, permitting a combination of on-site and remote work, subject to applicable organizational policies, operational requirements, and supervisory approval.
All applications for this position must be submitted via our online application/resume system ONLY. Please do not fax, mail, or e-mail any documentation.
A successful interview, reference checks, background clearances (PA Criminal, Child Abuse Clearance & FBI Clearance), and demonstration of ability are requisite qualifications for all positions.
The University is very interested in hiring employees who have had extensive experience with diverse populations.
Non-Discrimination Statement
Kutztown University does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity, or veteran status. To discuss a complaint of discrimination, please contact the Office of Social Equity, Old Main A-Wing, Room 02, by phone at 610-683-4700 or by e-mail at socialequity@kutztown.edu. Pursuant to Title IX of the Education Amendments of 1972, Kutztown University does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, including admissions and employment. Any inquiries regarding the application of Title IX at Kutztown University may be made to Bradley Davis, the University’s Title IX Coordinator, located in Old Main A-Wing, Room 01, by phone at 610-683-4782 or by email at titleix@kutztown.edu, or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by e-mail at OCR@ed.gov. Kutztown University’s Sexual Misconduct, Anti-Discrimination, and Anti-Harassment policies can be found in The Key student handbook or online at https://www.kutztown.edu/about-ku/administrative-offices/social-equity.html.
Notice of availability of the Annual Security Report and Annual Fire Safety Report
The Annual Security Report and the Annual Fire Safety Report, containing policy statements, crime and fire statistics for Kutztown University, is available online. You may also request a physical copy by emailing the KU Clery Compliance Coordinator at clery@kutztown.edu.
Salary : $45,907