Gift Processing Associate

Job Title: Gift Processing Associate

Location: Sarasota, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 62333

Department

The John & Mable Ringling Museum of Art is located in Sarasota, Florida, and is a department of Florida State University. Learn more about The Ringling at https://www.ringling.org/about-ringling/careers/.

Responsibilities

The Gift Processing Associate serves as a member of the Development department, creating and maintaining constituent records and recording contributions in The Ringling Foundation and FSU Foundation’s CRM databases.

Typical Responsibilities Include

• Daily data entry of transactions for the Ringling Foundation's customer database. Creates, updates and verifies donor records, demographics, gifts, pledges, and other commitments in the database. Works in collaboration with team members, supporting FSU foundation's mission implementing best practices related to maintaining database integrity and performance.
• Assist with daily integration of constituent data and revenue between The Ringling's customer database and FSU Foundation CRM database. Ensure accuracy of donor and revenue records through integration processes.
• Confirms all Gift Documentation has been accurately scanned into the FSU Foundation's CRM database for all Ringling Foundation contributions. Ensures hard copies of gift documentation are maintained according to departmental requirements.
  
  

As Needed

• Assists Membership & Development Data Manager in the onboarding and ongoing training of Department's OPS Staff Members to ensure they are following gift processing best practices. Serve in a supervisory role of these staff members in absence of Department Manager.
• Provide assistance to other team members in the Development department. Reviews, corrects, proofreads and analyzes data for accuracy, logic and relevance. Maintains departmental gift files.
• Works with other Members of the Ringling staff on customer database improvements, including assisting with testing for service packs, version upgrades, etc. Serve as a subject matter expert in terms of gift processing. Performs other duties and projects as assigned that support Membership & Development and museum operations, including but not limited to, serving as back-up for cash office operations.
  
  

Qualifications

• High school and four years' experience or a combination of post high school education and experience equal to four years.
  
  

Preferred Qualifications

Experience

• Working in an office setting using Microsoft Office Suite to include Excel.
• Typing accurately at a fast pace
• Using applicable computer software and operating systems, specifically CRM or related donor databases:
• Tessitura
• Salesforce
• Using advanced internet skills, especially search engines.
  

Ability To

• Communicate effectively (verbally and in writing)
• Establish and maintain effective working relationships
• Prioritize multiple projects, remain detail-oriented, and highly organized
• Maintain accurate records, retrieve files from active or archive sources, and compile, review, and reconcile data for accuracy, completeness, and compliance
• Learn quickly and adapt to changing technologies
• Ensure sensitive information remains private and model exceptional judgement
  
  

Knowledge Of

• Basic filing practices to include numeric and alphabetic systems
• Electronic data processing as it applies to fiscal and accounting activities
  
  

Contact Info

For more information, technical assistance, or should you require accommodations for the application or interview processes, please contact Ringling Human Resources at 941-358-2773 or employment@ringling.org.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

$38,500 or higher annually. Final offer amount will be determined based on the education, skills, and experience of the selected applicant.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

• This is a USPS (University Support Personnel System) position.
• This position requires successful completion of a criminal history background check.
• This position is based in Sarasota, FL.
• If selected for an interview, a work sample will be administered.
  
  

Working Hours

• Monday - Friday from 8:00 AM to 5:00 PM with one hour for lunch.
  
  

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.