What are the responsibilities and job description for the Administrative Specialist position at Inside Higher Ed?
Posting Number:
S14181P
Working Title:
Administrative Specialist
Department:
VetMed-Business Office
About The University Of Georgia:
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About The College/Unit/Department:
The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food-producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services. Equipped with the most technologically advanced facilities located on a university campus, the college is dedicated to safeguarding public health by studying emerging infectious diseases that affect both animal and human health. The College of Veterinary Medicine values all members of the university community, recognizing that differences in experience and culture can only lead to a more well-rounded, accepting academic environment as embodied in our Principles of Community.
College/Unit/Department Website:
www.vet.uga.edu
Posting Type:
External
Retirement Plan:
TRS
Employment Type:
Employee
Benefits Eligibility:
Benefits Eligible
Full/Part Time:
Full Time
Additional Schedule Information:
Monday – Friday; 8:00 am – 5:00 pm
Advertised Salary:
Commensurate with Experience
Posting Date:
09/24/2025
Open Until Filled:
Yes
Proposed Starting Date:
11/10/2025
Location of Vacancy:
Athens Area
EEO Policy Statement:
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement:
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Classification Title:
Administrative Assistant II
FLSA:
Non-Exempt
FTE:
1.00
Minimum Qualifications:
High school diploma or equivalent and 2 years of related experience
Position Summary:
Position provides administrative support for CVM IT, Facilities, ERC, and Business Office Departments. This includes Payment Requests, Purchase Requisitions, and P-Card purchases when necessary. They will also oversee CVM mail/packages as well as annual inventory. Will work under limited supervision.
Knowledge, Skills, Abilities And/or Competencies:
Yes
Is this a Position of Trust?:
Yes
Does this position have operation, access, or control of financial resources?:
Yes
Does this position require a P-Card? :
Yes
Is having a P-Card an essential function of this position? :
Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?:
No
Does This Position Have Security Access (e.g., Public Safety, IT Security, Personnel Records, Patient Records, Or Access To Chemicals And Medications):
Yes
Credit And P-Card Policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy:
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities:
70
Duties/Responsibilities:
20
Duties/Responsibilities:
10
Contact Details:
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name:
Jackie Brown
Recruitment Contact Email:
jbyrd04@uga.edu
S14181P
Working Title:
Administrative Specialist
Department:
VetMed-Business Office
About The University Of Georgia:
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About The College/Unit/Department:
The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food-producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services. Equipped with the most technologically advanced facilities located on a university campus, the college is dedicated to safeguarding public health by studying emerging infectious diseases that affect both animal and human health. The College of Veterinary Medicine values all members of the university community, recognizing that differences in experience and culture can only lead to a more well-rounded, accepting academic environment as embodied in our Principles of Community.
College/Unit/Department Website:
www.vet.uga.edu
Posting Type:
External
Retirement Plan:
TRS
Employment Type:
Employee
Benefits Eligibility:
Benefits Eligible
Full/Part Time:
Full Time
Additional Schedule Information:
Monday – Friday; 8:00 am – 5:00 pm
Advertised Salary:
Commensurate with Experience
Posting Date:
09/24/2025
Open Until Filled:
Yes
Proposed Starting Date:
11/10/2025
Location of Vacancy:
Athens Area
EEO Policy Statement:
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement:
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Classification Title:
Administrative Assistant II
FLSA:
Non-Exempt
FTE:
1.00
Minimum Qualifications:
High school diploma or equivalent and 2 years of related experience
Position Summary:
Position provides administrative support for CVM IT, Facilities, ERC, and Business Office Departments. This includes Payment Requests, Purchase Requisitions, and P-Card purchases when necessary. They will also oversee CVM mail/packages as well as annual inventory. Will work under limited supervision.
Knowledge, Skills, Abilities And/or Competencies:
- Strong computer skills and attention to detail.
- Excellent ability to communicate both in writing and speaking.
- Effectively perform multiple tasks.
- Excellent customer service, interpersonal, and organizational skills.
- Lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
- Walk, sit, and stand.
- Driving as needed to perform job duties.
Yes
Is this a Position of Trust?:
Yes
Does this position have operation, access, or control of financial resources?:
Yes
Does this position require a P-Card? :
Yes
Is having a P-Card an essential function of this position? :
Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care?:
No
Does This Position Have Security Access (e.g., Public Safety, IT Security, Personnel Records, Patient Records, Or Access To Chemicals And Medications):
Yes
Credit And P-Card Policy:
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy:
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities:
- Provide administrative support for IT, Facilities, ERC, Safety and Business Office Departments. Duties include entering purchase requisitions into UGAMart, submitting Payment Requests, using P-Card when needed, and preparing deposits to be given to the Business Office. Will also handle invoicing for ERC for jobs done with CVM and other UGA campus locations.
- Handle P-Card reconciliation for purchases made as well as other P-Card holders in IT, Facilities, and ERC.
- Support CVM IT and Facilities with help desk administration. This includes routing tickets submitted as well as phone calls received.
70
Duties/Responsibilities:
- Coordinate mail room operations. Duties include daily sorting of mail for CVM and oversight of packages and deliveries.
- Supervise student worker in delivering mail and packages to CVM faculty and staff throughout the day.
- Serve as liaison to UGA Libraries for receiving/returning books.
20
Duties/Responsibilities:
- Oversee and manage annual inventory.
- Serve as backup to Safety Officer when assigning general building access for UGA employees and vendors/contractors, and adjusting door lock/unlock schedules.
- Other additional duties as assigned.
10
Contact Details:
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name:
Jackie Brown
Recruitment Contact Email:
jbyrd04@uga.edu
