Accounts Payable Specialist - Job Opening 247223

Accounts Payable Specialist - Job Opening 247223

How To Apply

To be considered an applicant for this position, you must apply online at https://www.augusta.edu/jobs and search Job ID: 247223.

Required Qualifications

Associate's degree from an accredited college or university in a related field and a minimum of two years of related experience.

OR

High School Diploma, GED, or equivalent from a State or Federal accrediting organization and a minimum of four years of Accounting/Financial support experience.

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Job Summary

This position is responsible for the accounts payable/travel administrative function. These duties include but are not limited to payment request analysis, voucher input and processing, account research and resolution, audit of employee reimbursements, direct bill payments.

The Duties Include, But Are Not Limited To

• Responsible for auditing and payment of invoices relating to the institution Purchase Orders and Payment Requests in a timely manner. Audit shall include account code appropriateness, supporting documentation and BOR/State/Federal compliance with expense.
• Maintain daily workload to process payment request documents that require analysis, approval and expeditious distribution. Analysis includes, but not limited to completeness, accuracy, appropriateness and compliance with AU/BOR and State policies and procedures related to fund and account. Communicate any discrepancies with various departments, i.e. vendor, third-party organization(s), etc.
• Proactively seek resolution for outstanding payment issues within and without the enterprise. These actions include resolving price discrepancies, vendor disputes and payment release issues. These include, but are not limited to solving invoice discrepancies and reconciling data from Purchasing, Receiving, Financial Accounting, Facilities Planning and Budget and Finance areas.
• Responsible decision making to ensure appropriate resolution of customer problems and needs. Coordinate verification of receipts for items and/or capital equipment. Verify that the end user received the item(s) listed on a given invoice and/or purchase order. Verify that the specifics of each item and the quantity is correct and that no damages occurred. Ensure that the installation was completed by the company to the end users satisfaction. This includes verifying Receiving and Distribution had the items received in the PSFIN.
• Demonstrate continuous efforts to improve our operations, decrease turnaround times, streamline work processes and work cooperatively and jointly within and without the enterprise to provide exceptional customer service.
• Organize, update and retain invoice information files and voucher audit records. Specific participants are internal, BOR and State audit requisitions.
• Coordinate and obtain Vendor Information Sheets and W9s as appropriate for vendor file.
• Review, audit and process employee travel reimbursements and direct bill invoices.
• Receive, open and process Accounts Payable mail distribution and voucher/check documentation match.
• Perform all other related duties/tasks as assigned to include, but not limited to backing up other AP staff as needed and cross training.
  
  

Shift/Salary

Shift: Days/M-F

Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optimal Requirement Retirement), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during the course of their employment and beyond.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

Other Information

This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. “Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success.”

Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.