Vendor Relations Operations Support Specialist

Position Title: Vendor Relations Operations Support Specialist

Department: Vendor Relations

Reports To: Vendor Relations and Purchasing Administrator

FLSA Classification: Nonexempt

Position Classification: IEM-Classified | BS-1

Annual Work Days: 260 Days | IEM-Classified Calendar

Work Location: Placerville and may be eligible for Hybrid work schedule.

Travel Requirement: None

POSITION SUMMARY: Under limited supervision, and in collaboration with various Vendor Relations specialist roles performs a wide variety of duties in support of and as backup for the various roles and functions of the the Vendor Relations department, including but not limited to: assisting with the vendor approval processes, Purchase Order Processing & Inquiries, placing orders for processed PO’s and related duties as assigned.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

• Acts as backup and support in high volume times for each of the Vendor Relations teams’ specialist roles in high volume times or as needed.

• Import vendor application data from Google to internal database processes Purchase Orders using IF, TF and Admin funding, including Amazon and other high volume vendors

• Approves price increases on purchase orders if necessary

• Reviews PO requests for allowability under procurement rules as determined by the Administrator of Vendor Relations and the director team

• Interfaces with ESs, Advisors and vendors on PO Inquiries issues and to support resending of PO’s

• In collaboration with vendor specialist, reviews each vendor application for required elements, and process a vendor agreement if all requirements are met;

• Researches vendor websites and coordinate with vendor points of contact if additional application information is needed

• Assists with review of suggested Shopify catalog item additions for allowability, redundancy with existing catalog items, and frequency of ordering

• Supports creation of online orders entered on third-party websites to facilitate PO requests

• Participates in new vendor set-up meetings and training meetings

• Respond to vendor and teacher emails and phone calls daily

• Resolve misshipments as they are received in our office.

• Coordinate and communicate requests requiring timely responses with other Vendor Relation’s team members and internal/external contacts

Supervisory Responsibilities: None

MINIMUM QUALIFICATIONS:

Education: High School Diploma or equivalent

Experience: At least three (3) years of office/purchasing experience, or equivalent.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Additional Knowledge, Skills and Abilities:

• Proficient in Google Suite/email and exceptional organizational skills/established team player.

• Proficient in Microsoft Excel, including manipulation and formatting of data, and converting file types to CSV or other formats for import processes

• Must perform work with integrity and professionalism with colleagues at all levels

• Must be self-directed and have the ability to effectively manage multiple priorities and complete assignments within established time frames

• Communication skills (written and oral) to clearly, effectively and respectfully interact with diverse individuals; secure and/or provide information to clarify situations and resolve problems

• Analytical/problem-solving skills to break down complex problems into component parts, make logical conclusions, and take appropriate actions. Recognize trends, key actions and underlying issues

• Assess issues and situations beyond 'face value' and have the ability to probe beyond routine questions, identify, and resolve discrepancies in information

• Proficient with email software, web applications, enterprise software, spreadsheet software (particularly Microsoft Excel), and word processing software

• Physical Demands: Requires frequent sitting, standing, walking, talking and hearing in a standard office setting. Specific vision abilities required by this job include close vision to read printed materials and a computer screen with the ability to adjust focus, in addition to distance vision used for driving purposes. Frequently lifts up to 30 pounds and occasionally lifts and/or moves up to 60 pounds. The noise level in the work environment is usually moderate.

Job Type: Full-time

Pay: $19.48 - $24.61 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person

Salary : $19 - $25