Office Manager/Executive Assistant

About Inhabit

Inhabit operates a unique collective of tech forward companies serving the residential, commercial, and short-term rental industries. Our team members deliver best-in-class software solutions and services while fostering innovation and collaboration with business leaders and industry experts. Inhabit believes that property managers are central to the success of the residential and short-term rental markets and delivers products built to empower them, their investors, and communities. Come help build the company you want to Inhabit. To learn more, visit inhabit.com.

Job Description

We are seeking a reliable, detail-oriented Full Time Office Manager/Executive Assistant to help keep our office running smoothly and efficiently. This role is ideal for someone who is organized, proactive, and enjoys supporting a team through hands on office coordination. The Office Manager will be responsible for day-to-day office operations, greeting visitors and new hires, coordinating office supplies, planning small events, and administrative support for the management team.

What You'll Do (Functions & Responsibilities)

Office Operations & Administration

• Maintain a clean, organized, and well-functioning office environment
• Stock and manage kitchen supplies, snacks, beverages, and general office inventory, placing orders as needed
• Oversee printer functionality, coordinate maintenance, and ensure supplies (paper, toner) are stocked
• Print, prepare, and organize documents for the management team as needed
• Assist with special projects and ad hoc administrative tasks
• Proactively identify opportunities to improve office efficiency and organization
  
  
  

Front Office & Guest Experience

• Greet visitors, candidates, and new hires in a friendly and professional manner
• Assist with new hire office orientation logistics (badges, seating, welcome materials)
• Ensure a positive first impression of the office environment
• Assist with coordinating and preparing for meetings (room setup, materials, refreshments)
  
  
  

Office Culture & Events

• Help coordinate office wide lunches, including ordering food and setting up common areas
• Assist with planning and executing small employee events (e.g., team celebrations, holiday gatherings, recognition moments)
• Support engagement initiatives that promote a welcoming and inclusive workplace
  
  
  

Building & Facilities Coordination

• Coordinate work orders and maintenance requests with building management
• Serve as a point of contact for building related issues
• Manage and maintain the building guest list as needed
  
  
  

Qualifications

What We're Looking For (Minimum qualifications)

• Previous experience in an office management, administrative, or operations role preferred
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize effectively
• Comfortable working independently and taking initiative
• Proficient with basic office technology (printers, email, calendars, document handling)
• Professional, friendly, and service-oriented demeanor
• Notary preferred not required
  
  
  

Education Requirements

• Degree preferred or equivalent relevant experience.
  
  
  

Type

• Hourly, Non-exempt, Full-Time
  
  
  

Location

• Knoxville, TN
• We have an in-office work style, with most team members working in the office from Monday to Thursday and remotely on Friday
  
  
  

Benefits Include

• Competitive Pay
• Health Insurance: Medical, Dental, Vision and Prescription Plans
• Health Savings Accounts
• Flexible Spending Account
• Dependent Flexible Spending Account
• Critical Illness
• Accident
• Retirement Savings Plan (401K) with discretionary company match
• Short- and Long-Term Disability
• Company Paid $25,000.00 life insurance
• Supplemental Life and AD&D Insurance
• Employee Assistance Program
• Paid Holidays
• Paid Vacation
• Paid Volunteer Time
• Inhabit Employee Discount Programs
  
  
  

Our Company is an Equal Opportunity Employer and complies with all federal, state, and local laws, including providing reasonable accommodations to applicants.

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