What are the responsibilities and job description for the Contract Specialist position at Infobahn Softworld Inc?
Job Title: Contract Specialist
Primary Skills : Contract Specialist, experience in accounting, business, contracts, purchasing, organizational management, Salesforce, Ariba, SAP
Location: San Ramon CA
Duration : 8 Months
Job Description:
TOP THINGS LOOKING FOR:
-Looking for someone with office management/accounts payable/finance experience, excel/word skills, and some data analysis skills would be helpful.
Department Overview
The Gas Operations Construction Services Work Execution organization is team focused on supporting enterprise activities for Traffic Control, Paving, and Spoils.
Responsibilities
• Responsible for invoice validation and related communications with both vendors and internal customers associated with Construction Services activities.
• Regular use of Salesforce / Conga contract lifecycle management system to generate and manage work order documents.
• Regular use of SAP to review vendor invoice documents.
• Work collaboratively with internal teams to ensure timely resolution of invoice issues relating to projects.
• Communicate effectively and build and maintain relationships with PG&E internal stakeholders, as well as critical customer and vendor representatives.
• Develop and maintain documentation for policies and procedures, ensuring effective and sustainable controls are in place for compliance requirements.
• Ensure contract provisions are accurately reflected in billing calculation and in invoices
• Proactively monitor and manage key contract milestones.
Minimum Qualifications:
Bachelor’s Degree in job-related discipline or equivalent experience
Four years of work experience in contract and/or project management, business/office management, finance or other related field
Desired Qualifications:
• Significant experience in accounting, business, contracts, purchasing, organizational management, or process/project management particularly using Salesforce or other large systems
• Understanding of PG&E contractor safety requirements
• Comfortable and effective verbal, written, and multi-channel communications to meet the needs of various audiences
• Experience and capability with Salesforce, Ariba, SAP (invoicing / billing functions)
• Competency using Excel, Powerpoint, and Word to deliver timely, accurate executive-level presentation of information
• Detail oriented, to ensure high quality, timely, accurate work products and to ensure compliance with legal and regulatory requirements
Thanks & Regards
Shaik Sadeq
Email: Sadeq@infobahnsw.com