What are the responsibilities and job description for the Contract Specialist position at Global Software Resources?
Job Title: Contract Specialist
Location: San Ramon, CA
Duration: May 04, 2026 – December 31, 2026
Location: San Ramon, CA
Duration: May 04, 2026 – December 31, 2026
Account Manager Notes:
SUBMIT LOCAL CANDIDATES ONLY TO BAY AREA/WORK LOCATION-SAN RAMON. ASSIGNMENT WILL BE HYBRID AND REQUIRED ON-SITE 1-4 TIMES A MONTH.
PG&E LAPTOP WILL BE ISSUED AND ANY ADDITIONAL EQUIPMENT RESPONSIBILITY OF SUPPLIER. MILEAGE AND HOTEL CAN BE EXPENSED WITH PRIOR APPROVAL IF ANY TRAVEL TO A LOCATION IS OUTSIDE THE HOME OFFICE. CALLS TO BE MADE VIA MS TEAMS.
TOP THINGS LOOKING FOR:
Looking for someone with office management/accounts payable/finance experience, excel/word skills, and some data analysis skills would be helpful.
SUBMIT LOCAL CANDIDATES ONLY TO BAY AREA/WORK LOCATION-SAN RAMON. ASSIGNMENT WILL BE HYBRID AND REQUIRED ON-SITE 1-4 TIMES A MONTH.
PG&E LAPTOP WILL BE ISSUED AND ANY ADDITIONAL EQUIPMENT RESPONSIBILITY OF SUPPLIER. MILEAGE AND HOTEL CAN BE EXPENSED WITH PRIOR APPROVAL IF ANY TRAVEL TO A LOCATION IS OUTSIDE THE HOME OFFICE. CALLS TO BE MADE VIA MS TEAMS.
TOP THINGS LOOKING FOR:
Job Description:
Department Overview
The Gas Operations Construction Services Work Execution organization is team focused on supporting enterprise activities for Traffic Control, Paving, and Spoils.
The Contract Specialist will work as part of a collaborative team with a service approach to internal clients and external customers. A curious, respectful, and proactive continuous improvement mindset is a must. This is a temporary position
Responsibilities
Department Overview
The Gas Operations Construction Services Work Execution organization is team focused on supporting enterprise activities for Traffic Control, Paving, and Spoils.
The Contract Specialist will work as part of a collaborative team with a service approach to internal clients and external customers. A curious, respectful, and proactive continuous improvement mindset is a must. This is a temporary position
Responsibilities
- Responsible for invoice validation and related communications with both vendors and internal customers associated with Construction Services activities.
- Regular use of Salesforce / Conga contract lifecycle management system to generate and manage work order documents.
- Regular use of SAP to review vendor invoice documents.
- Work collaboratively with internal teams to ensure timely resolution of invoice issues relating to projects.
- Communicate effectively and build and maintain relationships with internal stakeholders, as well as critical customer and vendor representatives.
- Develop and maintain documentation for policies and procedures, ensuring effective and sustainable controls are in place for compliance requirements
- Ensure contract provisions are accurately reflected in billing calculation and in invoices
- Proactively monitor and manage key contract milestones.
- Bachelor’s Degree in job-related discipline or equivalent experience
- Four years of work experience in contract and/or project management, business/office management, finance or other related field
- Significant experience in accounting, business, contracts, purchasing, organizational management, or process/project management particularly using Salesforce or other large systems
- Understanding of contractor safety requirements
- Comfortable and effective verbal, written, and multi-channel communications to meet the needs of various audiences
- Experience and capability with Salesforce, Ariba, SAP (invoicing / billing functions)
- Competency using Excel, Powerpoint, and Word to deliver timely, accurate executive-level presentation of information
- Detail oriented, to ensure high quality, timely, accurate work products and to ensure compliance with legal and regulatory requirements