What are the responsibilities and job description for the Executive Administrative Assistant/HR & Payroll Coordinator position at Infinity Technical Services Division, Inc.?
Why Join Our Team
Infinity Technical Services Division, Inc. (Infinity TSD) is an electrical power system service provider that specializes in managing the life cycle of industrial and commercial electrical distribution equipment, rated 208V through 38KV. Our focus is on delivering exceptional service, maintaining long-term relationships with our customers, and creating a positive and empowering work environment for our team.
Infinity TSD is currently seeking highly motivated and reliable Executive Administrative/HR & Payroll Coordinator who will also support essential HR administrative functions. This position is a great fit for someone who enjoys keeping an office running efficiently while contributing to a positive employee experience through accurate, confidential, and responsive HR support.
When you join our team, you can expect:
The Executive Assistant & HR/Payroll Coordinator provides high-level administrative support to leadership while managing essential HR and payroll functions. This role ensures smooth office operations, accurate payroll processing, and compliant, confidential handling of employee records.
Serving as a key point of contact for employees and leadership, this position supports onboarding, offboarding, and day-to-day HR activities while maintaining strong organization, communication, and attention to detail in a fast-paced environment
Qualifications & Requirements
We are proud to be an equal opportunity employer and are committed to creating an inclusive, respectful, and safe workplace. We value integrity, teamwork, and continuous improvement — and we support our people in building meaningful, long-term careers.
If you’re looking for a challenging, hands-on opportunity with a growing team of professionals in a fast-paced environment, and your work truly matters, we encourage you to apply.
Infinity Technical Services Division, Inc. (Infinity TSD) is an electrical power system service provider that specializes in managing the life cycle of industrial and commercial electrical distribution equipment, rated 208V through 38KV. Our focus is on delivering exceptional service, maintaining long-term relationships with our customers, and creating a positive and empowering work environment for our team.
Infinity TSD is currently seeking highly motivated and reliable Executive Administrative/HR & Payroll Coordinator who will also support essential HR administrative functions. This position is a great fit for someone who enjoys keeping an office running efficiently while contributing to a positive employee experience through accurate, confidential, and responsive HR support.
When you join our team, you can expect:
- A supportive, people-focused culture built on safety, respect, and accountability
- Weekly pay and competitive compensation
- A company that promotes from within and invests in leadership development
- Stability, consistency, and long-term career opportunity
The Executive Assistant & HR/Payroll Coordinator provides high-level administrative support to leadership while managing essential HR and payroll functions. This role ensures smooth office operations, accurate payroll processing, and compliant, confidential handling of employee records.
Serving as a key point of contact for employees and leadership, this position supports onboarding, offboarding, and day-to-day HR activities while maintaining strong organization, communication, and attention to detail in a fast-paced environment
Qualifications & Requirements
- Must be at least 18 years of age
- Bachelor’s degree in Human Resources or Business Administration preferred. Equivalent professional experience in Administrative Assistant/HR role may be considered in lieu of a degree.
- Minimum of 4 years’ experience in an Executive/HR Admin role.
- Extensive knowledge of payroll principles, labor laws, and HR best practices.
- Proficiency in financial software, Construction ERP Software, (esp. Viewpoint Spectrum), Concur, and Microsoft Office Suite (Excel, Word, PowerPoint, Teams).
- Exceptional analytical, problem-solving, and organizational skills. Strong attention to detail and accuracy.
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and external stakeholders.
- Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Executive Support: Prepare and edit correspondence, presentations, reports, and other documents as required. Act as a liaison between executives and staff, fostering effective communication and collaboration. Manage inbound calls for company toll-free line.
- Operations Support: Enter, maintain and close work orders. Enter purchase orders as needed. Track and report on equipment rental costs. Assist with vehicle fleet management including maintaining current registration on all fleet vehicles. Maintain adequate inventory of employee personal protective equipment (PPE).
- HR Records & Database: Maintain accurate employee records, including personnel files and performance data, ensuring compliance and confidentiality. Maintain updated company org chart.
- Onboarding: Work directly with the Talent Acquisition Manager and HR Director to schedule drug screens, verify work authorization, and enter employees into accounting systems. Order computers, business cards, and company credit cards. Train and assist new employees with time-entry software.
- Offboarding: Collect and complete all offboarding paperwork, ensure all company property has been collected, remove employees from accounting systems, and ensure benefits have been terminated and COBRA information sent.
- Payroll: Process weekly payroll including reviewing work orders, approving payroll runs, and ensuring proper tax withholdings and benefit deductions. Ensure accuracy, timeliness, and compliance with federal and state regulations. Collaborate with HR and external providers as needed. Prepare reports as needed.
- Employee Relations: Act as a liaison between staff and management, handling inquiries regarding company policies, benefits, and payroll. Update company policies and employee handbook as needed. Assist with special events or HR projects. Coordinate living arrangements for employees as they travel between sites.
- Weekly pay via direct deposit
- Competitive pay based on experience and certifications
- Medical, dental, and vision insurance the 1st of the month after 30 days of hire
- Health Savings Account (HSA)
- 401(k) with company matching
- Life insurance and voluntary benefits including accident, hospital indemnity, critical illness, and disability
- Paid vacation (accrues immediately) and paid holidays
- Ongoing technical and leadership development
- Clear career advancement pathways — we promote from within
We are proud to be an equal opportunity employer and are committed to creating an inclusive, respectful, and safe workplace. We value integrity, teamwork, and continuous improvement — and we support our people in building meaningful, long-term careers.
If you’re looking for a challenging, hands-on opportunity with a growing team of professionals in a fast-paced environment, and your work truly matters, we encourage you to apply.