What are the responsibilities and job description for the Front Office Assistant position at Infinite Pool Finishes?
Overview
We are seeking a dedicated and detail-oriented Front Office Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our business by managing front office tasks, assisting with homeowner interactions, and maintaining accurate financial records. This position is essential for providing excellent customer service and supporting the administrative functions of our business.
Responsibilities
- Greet homeowners and visitors in a friendly and professional manner, ensuring a welcoming environment.
- Manage employee needs with forms, document processing and inspections, including verifying insurance information and collecting necessary documentation.
- Review and maintain records, ensuring accuracy and compliance with information management standards.
- Calculating measurements for pool layouts to be entered into Salesforce from builder projects
- Salesforce data entry
- Handle phone calls, scheduling appointments, and responding to inquiries regarding services offered.
Qualifications
- Previous experience in Front Office Assistant is preferred.
- Knowledge of computer skills ,salesforce is advantageous.
- Proficiency in documentation review processes related to invoices
- Familiar with GOOGLE suites is a plus
- Strong organizational skills with attention to detail for accurate record keeping.
- Bilingual skills are highly desirable to assist diverse employee populations effectively.
- Excellent communication skills, both verbal and written, to interact professionally with homeowners and staff.
- Ability to work collaboratively within a team-oriented environment while managing multiple tasks efficiently.
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Language:
- Spanish (Required)
Work Location: In person
Salary : $18 - $20