Part-Time OIS Administrative Assistant

INTERNATIONAL AFFAIRS (UA-INTP-IUBLA)

About the Office of the Vice President for International Affairs (IU Global)

The Vice President for International Affairs (OVPIA) and the teams of staff in OVPIA's offices are the stewards of international activity across all campuses of Indiana University (IU). We provide strategic leadership and advocacy for all international programs and projects and coordinate the resources necessary to sustain their growth. Our goal is to enable as many students, faculty, and staff as possible to pursue international and intercultural knowledge and experiences and to become engaged global citizens.

Learn how OVPIA provides leadership and support for IU's international efforts.

Within IU Global, the Office of International Services (OIS) is dedicated to helping international students and scholars achieve their goals. Our staff recruit, admit, and enroll international students from all over the world. We provide social and cultural programming and visa- and immigration-related advising among other assistance to all international students and scholars. Join our nationally recognized team and help us serve the amazing and broad-ranging international population at IU.

The Part-Time Administrative Assistant will provide a full range of high-level administrative support to the Associate Vice President (AVP) and coordinate the administrative activities of OIS.

Department-Specific Responsibilities

• Provides executive and administrative support.
• Provides high-level administrative support to the AVP, including calendar management, travel authorizations, meeting preparation, and presentation/materials development.
• Manages unit leadership calendars and support internal and external communications.
• Performs general office tasks and other duties as assigned.
• Coordinates meetings and events.
• Plans, schedules, and coordinates internal and external meetings, events, logistics, and hospitality.
• Prepares and tracks meeting materials and ensures all logistical needs are met.
• Assists with project and event support in collaboration with OVPIA staff and campus partners.
• Completes financial and travel processing.
• Processes purchases, travel arrangements, and expense reimbursements within IU systems.
• Provides data and reporting support.
• Performs data entry and reporting tasks, including maintaining contact lists.
• Supports data collection, verification, tracking of data requests, report formatting, and data cleanup.
• Aids in the creation and maintenance of briefing materials by organizing and consolidating existing data and content.
• Oversees project and team coordination.
• Attends team meetings, monitors tasks and deadlines, and follows up with team members to ensure timely completion.
• Proactively communicates with directors regarding delays, questions, or challenges related to assigned tasks.
  

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).
  
  

Preferred

• Some college.
  
  

Required

WORK EXPERIENCE

• 2 years of relevant experience.
  
  

Preferred

• Administrative support experience.
  
  

Skills

Required

• Proficient communication skills.
• Ability to simultaneously handle multiple priorities.
• Demonstrates ability to maintain confidential information.
• Excellent collaboration and team building skills
• Effective interpersonal skills.
• Highly thorough and dependable
• Excellent organizational skills.
• Attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
  
  

Preferred

• Demonstrates interest in international affairs, such as studying or working overseas or within an international/intercultural organization in the United States.
• Demonstrates project management skills.
  
  

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Ferguson International Center

Bloomington, Indiana

This is an in-person position.

$18.00 - $23.00 per hour based on experience and qualifications.

20 hours per week, with flexibility for increases/decreases based on individual availability and the department's needs.

This position will be required to maintain a regular in-office schedule for the entire calendar year.

This position will not exceed 29 hours per week.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
  
  

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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Telephone: 812-856-1234