Program Management Specialist

THE O'NEILL SCHOOL - BL SPEA (BL-SPEA-IUBLA)

The O'Neill School of Public and Environmental Affairs works to build a better world by stewarding the development of welcoming societies, democratic governance, and a healthy, sustainable environment. With partners across the public, private, and nonprofit sectors, we pursue education, scholarship, and civic engagement at the crossroads of policy, science, and management. We give our students the knowledge and skills to have a significant impact around the globe.

Our Values

• Excellence - Aiming to be the best in all that we do and developing the professional and personal capabilities necessary to improve the world through our work.
• Meaning and impact - Pursuing careers and service that add purpose and meaning to our lives, encouraging others to do so, and improving quality of life for individuals and societies.
• Ongoing learning - Continuously developing the skills, knowledge, experience, and sound judgment necessary for wise and informed decision-making.
• Well-being - Emphasizing the well-being and safety of individuals and the health of our natural environment as essential for thriving communities and well-functioning, just societies.
  
  

Department Specific Responsibilities

• Designs, plans, and coordinates activities to ensure program goals and objectives are met for the Office of the Dean.
• Contributes to strategic planning, program development, and implementation of initiatives that support the mission of the O'Neill School.
• Ensures smooth program operations, office management, scheduling oversite, international and domestic travel coordination, data collection, analysis and reporting, and serves as a key liaison to internal and external stakeholders.
• Responsibilities include program coordination, tracking outcomes, developing materials, advising stakeholders, and supporting strategic initiatives across both Bloomington and Indianapolis campuses.
• Manages day-to-day office operations to ensure smooth functioning of the Office of the Dean.
• Coordinates complex scheduling and travel coordination for the Dean.
• Oversees operational workflows, maintains office processes, and ensures high-quality administrative support.
• Manages internal communication pathways to support efficient leadership operations.
• Manages day-to-day office operations to ensure smooth functioning of the Office of the Dean.
• Coordinates complex scheduling and travel coordination for the Dean.
• Oversees operational workflows, maintains office processes, and ensures high-quality administrative support.
• Manages internal communication pathways to support efficient leadership operations.
• Collects, organizes, and analyzes data to support decision-making, program evaluation, and strategic initiatives.
• Prepares reports, dashboards, and presentations for the Dean and senior leadership.
• Maintains systems and tracking tools used for program monitoring and operational performance.
• Serves as primary liaison to internal and external stakeholders on behalf of the Office of the Dean.
• Collaborates with campus partners, vendors, community organizations, and university units.
• Ensures smooth communication between the Bloomington and Indianapolis campuses.
• Provides support, instruction, and guidance to junior staff, students, and contributors as needed.
• Offers tools, resources, and mentorship to enhance team effectiveness and program operations.
  
  

General Responsibilities

• Plans, directs and implements programs or events, including the creation of materials to support these events.
• Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public. Approves staff purchase requests; arranges staff travel, accommodations, and research activities.
• Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.
• Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students and volunteers.
• Mentors, serves as a resource and provides guidance to team staff members as needed.
• Researches available grants and works closely with managers to identify funding needs and potential sources, creates grant proposals that further advance support of the program and program participants.
• May be responsible for meeting revenue targets.
• Constructs and administers program budgets and approves spending.
• Tracks progress on deliverables, analyzes data on projected spending and prepares reports for higher management and funding sources.
• Keeps abreast of best practices to recommend policies and procedures that deliver a quality program experience.
  
  

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree.
  
  

Required

WORK EXPERIENCE

• 2 years in related field.
  
  

Skills

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
  
  

Preferred

• Adept at organizing and prioritizing multiple concurrent strategic and operational initiatives.
• Aptitude for anticipating Dean's needs and provide proactive support to improve workflow, time management, and decision-making.
• Ability to independently identify resources, solve problems, and produce effective outcomes.
• Skills in problem solving within cross-functional teams, ensuring timely resolution and alignment with organizational goals.
• Ability to develop and maintain relationships with internal and external stakeholders.
• Technical aptitude with proficiency in Microsoft Office applications and ability to learn developing technology and software.
  
  

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Paul H. O'Neill School of Public and Environmental Affairs

1315 East 10th Street

Bloomington, Indiana 47405

$55,000-$65,000. Salary will be determined based on equity and experience.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
  
  

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Career

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Request Support

Telephone: 812-856-1234