Part-Time Administrative Assistant

INSTITUTE FOR INDIGENOUS KNOWL (BL-CIND-IUBLA)

The Institute for Indigenous Knowledge (IIK, "eye-eye-kay") serves as a comprehensive center for both research and education. It fosters a collaborative environment for scholars and Indigenous community partners who are committed to the study of Indigenous knowledge and sustaining it within the lives of Indigenous peoples.

IIK's research and educational initiatives include topics of particular interest to contemporary Indigenous nations and people and that reflect the commitments of our IUB faculty. This includes Indigenous philosophy and thought, language and culture, history, health and wellbeing, environmental sustainability and justice, food security and sovereignty, housing, community and economic development, land rights, legal justice, social justice, and education.

Department Specific Responsibilities

• Manages grants for Institute for Indigenous Knowledge (IIK).Coordinates logistics for research meetings, symposia, and collaborative projects.
• Supports grant proposal development for projects concernin
  
  

g Indigenous matters

• Organizes in-house and online events (e.g., workshops, the Inquiry and Impact Colloquium Series, and any future IndigenousMatters@IU events).
• Processes invoices, reimbursements, and purchase orders.
• Manages correspondence (i.e., IIK email, campus and postal mail, and outside inquiries and requests).
• Schedules meetings, appointments, and events for faculty and staff.
• Receives and cares for IIK visitors.
• Maintains office supplies and equipment.
• Organizes and manages filing systems (physical and digital).
• Coordinates room bookings and other resources.
• Coordinates and reports travel.
• Assists with onboarding new hires, including paperwork and training coordination.
• Drafts, proofreads, and distributes letters, memos, and reports.
• Oversees IIK websites and submits requests for updates with events, announcements, research activity, and academic resources.
• Assists in outreach efforts to collaborate with external partners and organizations.
• Assists in preparation of Institutional Review Board (IRB) proposals and other regulatory applications.
• Liaises with other campus units and partners to ensure smooth workflows.
• Coordinates and executes fundraising with IU Foundation and College Office of Advancement.
  
  

EDUCATION

Required

• Bachelor's degree
  
  

Required

WORK EXPERIENCE

• Experience working on research grant proposals
  
  

Preferred

• Experience working with Indigenous communities
  
  

Skills

Required

• Proficient in software such as Word, Excel, and Outlook
• Strong verbal communication and listening skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Strong problem solver
• Ability to plan and manage projects
  
  

Bloomington, Indiana

$15.00 per hour.

Hours vary from week to week.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
  
  

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

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Telephone: 812-856-1234