What are the responsibilities and job description for the Project Administrator position at Inceed?
Position: Project Administrator
Compensation: $42,000 - $45,000 annually, depending on experience
Location: Tulsa, Oklahoma
Inceed has partnered with a great company to help find a skilled Project Administrator to join their team!
This is a strong opportunity for someone who thrives in a fast-paced project environment and enjoys being the organized force that keeps everything moving. In this role, you’ll support project managers and technical teams by managing documentation, tracking deliverables, coordinating meetings, and helping ensure project information stays accurate, current, and easy to access. If you’re detail-oriented, highly organized, and ready to make a meaningful impact behind the scenes, this role offers a great next step.
Key Responsibilities & Duties:
- Maintain project tracking logs, lists, and databases
- Organize and manage project files and records
- Support project setup, closeout, and document retention
- Track deliverables, deadlines, and milestone dates
- Prepare reports, status summaries, and documentation packages
- Coordinate document reviews, approvals, and transmittals
- Schedule meetings and record minutes and action items
- Assist project teams with daily administrative support
- Identify record discrepancies and help resolve issues
- Process expense reports and support general office needs
Required Qualifications & Experience:
- Bachelor’s degree in Business Administration, Management, or related field
- 2–5 years of project coordination or project administration experience
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and deadlines
- Proficiency with MS Office suite
- Experience working in a professional, deadline-driven environment
- Ability to create accurate, polished, professional documents
Nice to Have Skills & Experience:
- Experience with Primavera P6
- Experience with Procore
- Experience with Bluebeam
- Experience with MS Project
- Construction or project management industry exposure
- Familiarity with document control processes
- Experience coordinating internal and external stakeholders
Perks & Benefits:
- This opportunity includes a comprehensive and competitive benefits package—details will be shared during later stages of the hiring process.
Other Information:
- Office-based role with significant computer work
- May require occasional coordination across multiple priorities at once
- Must be able to lift up to 50 pounds
- Must be able to read and prepare complex documents in English
- Background check and drug screening are required
- Legal driver’s licence and ability to operate a vehicle are required
- Equal opportunity employer with an at-will employment structure
If you are interested in learning more about the Project Administrator opportunity, please submit your resume for consideration. Our client unable to provide sponsorship at this time.
We are Inceed, a staffing direct placement firm who believes in the possibility of something better. Our mission is simple: We’re here to help every person, whether client, candidate, or employee, find and secure what’s better for them.
Inceed is an equal opportunity employer. Inceed prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
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Salary : $42,000 - $45,000