What are the responsibilities and job description for the Legal Personal Assistant position at Imprimis Group?
EXECUTIVE LEGAL ASSISTANT TO MANAGING PARTNER
ONSITE | OCCASIONAL TRAVEL
DIRECT HIRE | N. DALLAS
$85K–$95K | COMPREHENSIVE BENEFITS
Imprimis Group is seeking an experienced Legal Assistant to support the Managing Partner of our client, a prestigious and well-established law firm in the Galleria area of Dallas.
KEY RESPONSIBILITIES
- Monitor and manage the Managing Partner’s high-volume email communications throughout the day
- Coordinate complex calendars, meetings, hearings, mediations, travel schedules, and daily priorities
- Serve as a key liaison between the Managing Partner, clients, attorneys, court personnel, opposing counsel, and internal departments
- Prepare conference rooms, Zoom meetings, phone conferences, hearing materials, laptops, and briefing documents
- Ensure the Managing Partner is fully prepared for meetings, hearings, mediations, and travel
- Travel locally with the Managing Partner to hearings, mediations, depositions, and meetings as needed
- Assist with organizing legal files, exhibits, presentations, and supporting documentation
- Handle urgent requests and critical communications quickly, professionally, and discreetly
- Work closely with the Managing Partner’s Executive Legal Secretary and litigation teams to ensure seamless daily operations
- Assist with client intake coordination and ongoing client communication
- Help protect and manage the Managing Partner’s time by anticipating needs and proactively solving problems
- Provide overflow administrative support to additional attorneys and departments when needed
- Work overtime as necessary, including occasional evenings and limited overnight
REQUIREMENTS
- 3 years of Executive Assistant, Legal Assistant, Legal Secretary, or high-level administrative support experience required
- Prior experience supporting attorneys, executives, or managing partners strongly preferred
- Litigation or legal industry experience highly preferred
- Bachelor’s Degree, Paralegal Certificate, or equivalent professional experience preferred
- Exceptional organizational, multitasking, analytical, and time-management skills
- Strong communication and interpersonal skills with impeccable professionalism
- Advanced proficiency in Microsoft Outlook, Word, PowerPoint, and Excel
- Strong technical aptitude with the ability to quickly learn legal software and systems
- Experience with legal document management systems such as Hummingbird eDocs, PACER, ProDoc eFiling, Westlaw, LexisNexis, or similar platforms is a plus
- Professional appearance and adherence to firm dress code standards required
IDEAL CANDIDATE ATTRIBUTES
- Proactive mindset with the ability to stay two steps ahead at all times
- Highly adaptable in a fast-paced, high-pressure legal environment
- Strong sense of discretion, confidentiality, and professionalism
- Exceptional follow-through and attention to detail
- Ability to think critically, prioritize effectively, and remain composed under pressure
- Service-oriented mentality with strong client relationship skills
- Collaborative team player who enjoys working cross-functionally throughout the firm
- Comfortable with occasional schedule flexibility and variable overtime needs
Salary : $85,000 - $95,000