Registrar

About Immaculata University

Immaculata University seeks candidates who are passionate about upholding the value of higher education while fostering institutional excellence.

Immaculata University is a comprehensive, co-ed institution of higher learning that has emphasized academic success, student outcomes and faith-based values for more than 100 years. Offering more than 75 in-demand undergraduate, graduate and certificate programs, Immaculata University provides attainable education, personal support and meaningful career pathways to tomorrow's leaders who are focused on intellectual, personal, professional and spiritual growth. Immaculata's expansive suburban campus is located in renowned Chester County, Pennsylvania, 30 miles west of Philadelphia.

Why Immaculata University is the Perfect Workplace for you

• Collegial Atmosphere, caring leadership, work/life balance.
• Mission-driven values supported by five core values: faith, community, knowledge, virtue and service.
• Generous paid time off benefits.
• Tuition Assistance: You, your spouse, and your eligible dependent children can receive tuition assistance at IU. Your dependent children are also eligible for tuition assistance at other institutions via the Tuition Exchange program.
• Health. Life, and Disability Insurance: Prescription, Dental, Vision, and Life Insurance; Disability benefits, Flexible Spending Account and Health Savings Account.
• Retirement Plan: Generous retirement plan to help you save for your future.
  
  

Job Description

The Registrar manages the Office of the Registrar, oversees and maintains all student academic records, registration, course scheduling and ensures compliance with university policy and state and federal regulations.

Responsibilities

• Ensure the accuracy, integrity and security of all students' academic records
• Administer and update student academic records including grades and student academic status
• Ensure all course offerings are built correctly in Banner
• Process status changes, change of grade forms, change of start date forms, and cancelations
• Verify enrollment status of students
• Complete student file audits
• Assist Deans and Department Chairs by answering questions for faculty/staff/students regarding academic matters
• Resolve discrepancies and disputes as it relates to student academic records
• Confer degrees, issue diplomas and produce transcripts
• Complete degree audits and determine student graduation eligibility and honors
• Generate reports for internal and external use including but not limited to enrollment, National Student Clearinghouse and IPEDS
• Develop and review Office of the Registrar policies and procedures to ensure compliance with institutional accreditation and other regulatory standards
• In conjunction with the Office of Academic Affairs, coordinate and develop the Academic Catalog and Calendar
• Perform enrollment verification
• Partner with Office of Technology Services to monitor and improve current systems and/or implement new ones while continually evaluating operations
• Maintain and develop content for Office of the Registrar webpage
• Hire, supervise, and annually evaluate Office of the Registrar staff
• Provide high quality service to campus constituents
• Collaborate with all University departments to facilitate and improve services to students
• Performs other duties as assigned
  
  

Immaculata University is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Requirements

Minimum Requirements

• Bachelor's Degree required
• Three to five years of relevant experience
• Familiarity with Banner and Degree Works
• Strong knowledge of Family Education Rights and Privacy Act, higher education procedures and state and federal policies affecting student records
• Must be decisive and display excellent critical thinking, problem solving and analytical skills
• Proficient with basic technology, Microsoft Word and Excel
• Excellent oral, written, interpersonal and organization skills
• Detail oriented
  
  

Preferred Requirements

• Master's Degree
  
  

Additional Information

Interested candidates should include preferred salary range on their application.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Application Instructions

Required Documents

• Resume
• Cover Letter that includes preferred salary range