What are the responsibilities and job description for the Operations Coordinator position at IMC Companies LLC?
Work Schedule Comments: 0800-1800 Tuesday-Friday, and 0600-1600 Saturday
Position Overview: Responsible for the daily items listed below in regard to coordinating trucks and drivers for optimal planning, as well as communicating with C/S, Safety/Compliance.
Operations Functions:
- Responsible for the divisional drivers as directed by the Operations Manager
- Assist in Planning drivers for continuous execution of moves without delays in assignments
- Assist in Planning drivers for successful starts for the next day
- Assist drivers with any issues in relation to pickup number, seal issues, DOT compliance, customer issues
- Responsible for the tracking/tracing, rail billing, as well as the timely communication to customers and dispatch team members
- Last free day management
- Requesting empty returns and reservations timely to avoid additional delays or cost exposure
- Street turning equipment to minimize additional drays and maximize opportunities with available equipment
- Empty Per diem management
- Perform all necessary review of inventory on yard, loads or empties, to plan for delivery or termination of equipment
- Pulling driver pay for review directly with drivers for a clear understanding of productivity/improvement where necessary
- Review weekly company payroll reporting with Ops Manager to address any low performers
- Assist in creating a culture of trust and cooperation with the Owner OP / Company Drivers to ensure their success and the success of the company
- Any issues related to dispatch must be communicated timely to the Operations Manager
- Any delays related to on-time delivery must be communicated timely to the customer service representative
- Training drivers on tablet/mobile apps for better understanding of job requirements as well as to increase driver productivity
Safety/Compliance Functions:
- Work with drivers to ensure they are following DOT regulations
- Cohesive effort to ensure all drivers are notified of upcoming expirations and safety training
Additional Functions:
- Communicate with other divisional teams to find opportunities to utilize all equipment for reloading opportunities
- Communicate daily with divisional team members on all objectives for operations to be successful
- Assist to improve overall driver retention
- Other duties as assigned
Skills Required: Data entry, communication, organizational and time management skills, excel.
Knowledge Required: DOT Regulations, hazardous materials, computer literate, ability to Multi-task
Supervision Received: Operations Manager
Supervision of others: Drivers
Confidential Data: Driver pay information, customer accounts, dispatch activities