Project Operations Coordinator

Position Summary

The Project Operations Coordinator supports the internal operational systems that enable the successful delivery of Energy Project Partners services. This role focuses on coordinating project information, schedules, reporting, and operational resources to ensure projects are properly structured and supported within the companys enterprise systems.

Unlike traditional project management roles that directly oversee field execution, this position operates as the internal coordination hub for project delivery, supporting Senior Project Managers and leadership by ensuring accurate project setup, documentation, scheduling coordination, and reporting.

This role is well suited for professionals with backgrounds in operations, logistics, or coordination who are transitioning into project management and developing formal project management skills.

The position is hybrid, with a requirement to report to EPPs Collierville, Tennessee office at least four days per week.

Key Responsibilities

Project Coordination & Operational Support

• Coordinate internal workflows that support the delivery of client projects.
• Support Senior Project Managers by tracking project tasks, deliverables, and action items.
• Assist with preparation of project status reports and internal management reporting.
• Maintain organized project documentation and communication records.

Project Systems & Data Management

• Assist with project setup and administration within Deltek Vantagepoint.
• Maintain project schedules, resource assignments, budgets, and billing terms within the system.
• Ensure project data integrity across operational and financial systems.
• Support development and maintenance of internal project reporting dashboards.

Proposal & Opportunity Coordination

• Assist with coordination of proposal preparation and Statements of Qualifications (SOQs).
• Compile project schedules, staffing inputs, and operational assumptions for proposals.
• Maintain proposal templates and supporting documentation.

Contract & Project Documentation Support

• Maintain organized documentation related to project contracts and service agreements.
• Track project change notices and change orders.
• Ensure project records and correspondence are properly maintained.

Billing & Administrative Coordination

• Assist with review of project timesheets prior to billing.
• Support preparation and coordination of client invoicing packages.
• Maintain documentation supporting billing and financial reporting.

Intercompany Asset Deployment & Resource Coordination

• Coordinate the deployment and tracking of intercompany operational assets, including company vehicles, drones, field inspection equipment, and other specialized resources.
• Work with field operations and resource managers to ensure assets are assigned to projects in alignment with staffing plans and project schedules.
• Maintain visibility into asset utilization across projects and divisions to ensure efficient allocation and minimize idle resources.
• Coordinate with internal teams responsible for asset ownership, maintenance, insurance, and logistics to ensure equipment readiness and compliance with company policies.
• Support internal reporting on asset deployment and utilization across projects to assist leadership in evaluating operational efficiency.
  

Qualifications

Required

• Bachelors degree in Business, Engineering, Construction Management, Project Management, or related field.
• 25 years of experience in operations coordination, logistics management, project coordination, or similar operational roles.
• Strong organizational and communication skills with the ability to coordinate multiple workstreams.
• Proficiency with Microsoft 365 tools including Excel, Word, Teams, and SharePoint.

Preferred

• Experience supporting major capital construction projects.
• Experience with client relationship coordination, resource management, and executive or management-level reporting.
• Experience coordinating the deployment or utilization of operational equipment or field assets within project-based organizations.
• Familiarity with project management or ERP systems such as Deltek Vantagepoint, Primavera, or Microsoft Project.
• CAPM certification (or active pursuit of CAPM) or equivalent project management training.

Professional Development Opportunity

EPP views this role as a development pathway into project operations and project management leadership. The successful candidate will gain exposure to:

• project lifecycle coordination
• project financial workflows
• client reporting and communications
• enterprise project management systems
• resource planning and operational coordination

Candidates who demonstrate strong performance may progress into roles with increased responsibility in project operations management or project leadership.

Compensation & Benefits

• Competitive salary based on experience
• Performance-based bonus eligibility
• Company health benefits plan
• 401(k) plan with employer matching
• Hybrid work flexibility
• Opportunities for professional growth within a rapidly expanding infrastructure services firm