Office Support Assistant - University of Illinois Extension

Duties & Responsibilities

• General Office Duties
  • Serve as primary staff to open and close the unit offices.
  • Serve as first point of contact for the office by answering telephone calls and assisting walk in clients.
  • Assist in gathering, opening, and distributing mail to staff.
  • Assist County Director, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies and assisting with room reservations.
  • Maintain all county mailing and email lists.
  • Assist volunteer groups with clerical needs as directed by staff.
• Fiscal
  • Report and transfer all fiscal expenditure/receipt documents as directed to Unit Office Support Specialist.
  • Replenish funds in postage meter and manage postal systems.
  • Solicit and handle donations including updating the database, preparing deposits, and generating receipts.
  • Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices.
  • Additional fiscal duties as requested by the County Director and Unit Office Support Specialist.
• Misc
  • Other duties as assigned.
  • Assist unit staff with gathering program participant demographic information to ensure compliance with civil rights reporting requirements.