What are the responsibilities and job description for the Administrative Assistant position at Illapa Search?
We are looking for a well-driven and motivated administrator to join our team in Austin, Texas. We pride ourselves on a refreshing approach to candidate service and company culture. We strive to create an environment for growth and balance.
Illapa Search is a Legal Executive Search Firm, specializing in North America and Europe. Our consultants have significant expertise in advising practicing attorneys in finding the correct next step in their careers.
Working at ILLAPA:
- Senior team support.
- Annual company trips.
- Industry-leading training.
- Relaxed dress code.
- Opportunity for professional progression.
- Hybrid work environment.
Ideal Candidate:
- Bachelor’s degree is preferred.
- Candidates should have the ability to work using their own initiative and can-do attitude.
- A team player with a collaborative style.
- Outstanding attention to detail.
- Some experience as an executive assistant (not highly essential).
- Able to manage pressure and conflicting demands as well as prioritize tasks.
- Highly skilled in Microsoft Office [Outlook, Word, Excel, and PowerPoint.]
- Proactive style to work on own projects.
- Full knowledge of office management systems and procedures.
- Customer service experience is desired.
Responsibilities:
- Provide personalized secretarial and administrative support to the executive in a professional and timely manner.
- Organize and schedule meetings and appointment.
- General administrations duties.
- Handle requests, feedback, and queries quickly and in a professional manner.
- Develop and carry out an efficient documentation and filing system for both paper and electronic records.